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About The Company

HII's Mission Technologies division, part of the All-Domain Operations group, specializes in designing and managing advanced sensor and system solutions to support Intelligence, Surveillance, and Reconnaissance operations. The division focuses on data fusion and mission management for the Department of Defense, combatant commands, and the global intelligence community, advancing security through innovative technologies and strategic partnerships.

Position Overview

The Administrative Specialist (Administration Generalist 2) plays a critical mid-level role supporting daily operations within the program team. Responsibilities include managing procurement tracking, assisting subcontractor and customer service activities, maintaining organizational trackers and rosters, conducting research, and preparing routine documentation. The role requires working with moderate autonomy to follow established procedures and contribute to process improvements. Proactively learning new systems and supporting leadership are key functions to ensure smooth administrative support aligned with company policies and mission goals.

Key Qualifications

At least 3 years of relevant experience with a bachelor's degree, or 1 year with a master's degree, or 7 years with a high school diploma/equivalent
Proficiency in Microsoft Office (Word, Excel, PowerPoint)
Strong organization, analytical thinking, and problem-solving abilities
Excellent written and oral communication skills
Capability to handle multiple priorities effectively while communicating with both leadership and team members
Experience in customer service and office support tasks
Openness to learning new computer systems and administrative tools
High professionalism and strong attention to detail

Primary Responsibilities

Serve as a liaison for the organizational unit regarding administrative matters with internal and external parties
Interpret, recommend, and implement company and internal administrative policies and procedures
Carry out diverse administrative functions across finance, HR, logistics, and research/development
Help prepare budget documents, project schedules, and statistical reports as needed
Adapt to new computer platforms and productivity tools
Take initiative in mastering company business practices and pursue skill development
Identify and suggest improvements to streamline processes and enhance efficiency
Support procurement, subcontract, and customer service activities as required
Conduct research and draft routine reports and written materials
Maintain organizational records such as trackers and rosters
Assist senior leadership and other team members with administrative duties ensuring operational success
Perform additional tasks as assigned to help achieve program goals

Benefits

Comprehensive medical, dental, and vision insurance plans
Access to wellness resources and employee assistance programs
401(k) retirement plan with employer matching
Life insurance coverage
Paid holidays and vacation
Tuition reimbursement opportunities
Scholarships for early childhood and higher education
Employee discounts and wellness incentives
Opportunities for career growth and professional development

Equal Opportunity Statement

HII is committed to cultivating a diverse and inclusive workplace. Employment decisions are made without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, disability, age, veteran status, or any other protected status under applicable law. The company values equal employment opportunity and strives to foster an environment where all can thrive.

Administrative Specialist - Remote