Administrative Coordinator

Job Overview

The Administrative Coordinator plays a vital role in ensuring the efficient daily running of the office. This position involves overseeing administrative functions, managing documentation, supporting employees, coordinating vendor services, and ensuring adherence to company policies. The ideal candidate will demonstrate excellent organizational skills, a detail-oriented approach, and the ability to juggle multiple responsibilities effectively.

Key Responsibilities

• Oversee smooth daily office operations including cleanliness, discipline, and maintenance of workplace facilities.
• Manage procurement and inventory of office supplies like stationery and pantry items.
• Coordinate maintenance and repair services for office equipment and infrastructure.
• Maintain organized records for administrative documents, agreements, and registers both digitally and physically, safeguarding confidentiality.
• Support employee onboarding by arranging necessary resources such as ID and access cards.
• Manage travel bookings, hotel accommodations, and transport logistics for employees.
• Keep accurate records of company assets including IT equipment and furniture, handling allocations and returns due to staff changes.
• Manage courier services, including dispatch and receipt logging for important documents.
• Ensure compliance with company policies and coordinate safety measures such as fire equipment inspections and Environmental, Health & Safety initiatives.
• Assist with audits and inspections when required.
• Prepare monthly administrative reports including expense tracking, budget monitoring, attendance of support staff, and inventory updates.

Performance Metrics

• Maintaining office uptime and seamless operations.
• Timely completion of administrative tasks and requests.
• Controlling costs related to stationery and consumables.
• Effective vendor service management.
• Accuracy and integrity of documentation and asset records.
• Employee satisfaction regarding administrative support.
• Compliance with corporate policies and audit standards.

Required Qualifications & Experience

• Graduate degree in any discipline.
• Between zero and two years of experience in office administration or a related coordination role.

Skill Set

• Strong written and verbal communication skills.
• Excellent organizational and multitasking capabilities.
• Proficiency in Microsoft Office applications including Excel, Word, Outlook, and PowerPoint.
• Competence in report preparation and record keeping.
• Time management and problem-solving skills.
• Professional demeanor with attention to detail.