Administrative Assistant

About Securance Consulting

Securance Consulting, located in Tampa, FL, offers cybersecurity and IT professional services to clients across both public and private sectors nationwide. We operate as a tight-knit team that values administrative functions as essential to our success, entrusting capable individuals with meaningful responsibility.

Role Overview

As an Administrative Assistant, you will play a key role in the daily functioning of the company, reporting to the Executive Office Administrator and Executive Office Manager. Within your initial 90 days, you will independently manage CRM data entry, oversee key email communications, assist with accounts receivable follow-ups, and handle various office logistics including mail, shipping, and managing supplies, all with minimal supervision. This hands-on hybrid position is suited for someone who thrives on organization, responsiveness, and handling multiple ongoing tasks simultaneously.

Primary Responsibilities

• Maintain and update client and lead information within Zoho CRM, ensuring contact, contract, and campaign data are accurate and current.
• Conduct accounts receivable follow-up procedures and coordinate vendor/ACH setups for new clients.
• Monitor multiple company email accounts, directing correspondence appropriately and highlighting urgent messages.
• Evaluate incoming bids and RFPs based on our criteria and escalate any ambiguities.
• Keep government and procurement portal registrations current and accurate.
• Manage office logistics including handling mail, processing bank deposits, coordinating shipments, and overseeing supply inventories.
• Prepare, print, bind, and dispatch proposal packages; assist with event planning and team coordination as requested.

Qualifications

• 3 to 5 years of experience in administrative or office support roles.
• Proficient in Microsoft Office Suite, especially Word, Excel, and Outlook.
• Detail-oriented with high accuracy in data entry tasks.
• Strong professional communication skills, both written and oral, with a focus on timely and courteous responsiveness.
• Must reside locally or have reliable commuting ability to the Oldsmar/Westchase areas for hybrid work.
• Dependable transportation is necessary.

Preferred Attributes

• Experience using CRM systems such as Zoho CRM or equivalent business software.
• Background working in small businesses or professional service industries.

Schedule and Location

Work schedule is Monday through Thursday from 8:00 AM to 5:00 PM, and Friday from 8:00 AM to 12:00 PM. The position involves hybrid work with office presence required in Tampa, FL. Candidates should be local to the Oldsmar/Westchase area.

Compensation

The salary range is $40,000 to $45,000 annually, dependent upon experience.