Administrative Assistant

Job Overview

Aditi Consulting is seeking a seasoned Executive Assistant and Virtual Office Manager to deliver high-level administrative support to the CEO, CTO, and senior leadership. This remote role involves managing complex calendars, travel, meetings, events, office operations, vendor relations, and leading special projects, ensuring smooth business operations across various locations with professionalism, discretion, and autonomy.

Key Responsibilities

• Provide comprehensive administrative assistance to executive leadership including calendar, travel, and correspondence management.
• Coordinate and prepare logistics for meetings, presentations, and corporate events, including documentation and follow-ups.
• Act as the primary point of contact for communications, efficiently directing inquiries and managing vendor relationships.
• Handle expense reports, purchasing processes, invoicing, and corporate card administration.
• Oversee office security, compliance, badge issuance, and health and safety initiatives across multiple sites.
• Support onboarding processes, guest coordination, and other administrative functions for team members.
• Lead cross-departmental special projects with minimal supervision.
• Plan and execute various company gatherings and off-site events.

Qualifications

• At least 8 years of advanced executive support experience, especially in fast-paced environments supporting senior leadership.
• Exceptional organizational, multitasking, and communication capabilities.
• Proven ability managing confidential information professionally and independently.
• Experience with vendor management, budgeting, and operational activities.
• High school diploma or GED required; advanced administrative training or certification preferred.
• Familiarity with cross-functional teams and global stakeholder coordination.

Preferred Expertise

• Experience in regulated or corporate environments supporting executive teams.
• Proficiency organizing large-scale meetings, events, and managing multiple office locations.
• Ability to adapt in dynamic settings with a proactive, solution-oriented attitude.

Compensation

The role pays $44.75 per hour, with overtime eligibility according to local laws. Benefits for full-time employees may include healthcare options, paid time off, 401(k) with employer match, insurance coverage, commuter benefits, and performance bonuses.

Additional Information

Applicants consent to communications through various automated or manual channels, including AI-assisted calls as part of the recruitment process. Personal data handling and privacy policies apply. Consent is voluntary and can be revoked at any time.