Administrative Assistant

About Less Overlap

Less Overlap is a developing firm located in the Greater Toronto Area, focused on expanding home service businesses throughout the United States by providing exclusive local markets and unique business opportunities. Founded to resolve the recurring issue where business owners paid for leads and prospect data that were also offered to their competitors, Less Overlap champions competition based on superior service rather than lead ownership. Our team develops innovative technology and tools that connect businesses to growth opportunities. As an early-stage company, every employee has a chance to make a significant contribution and develop their career alongside the business.

Role Overview

We are seeking a reliable, organized, and proactive Administrative Assistant to become part of our expanding team in the Greater Toronto Area. This full-time, on-site role works closely with the founder to ensure smooth daily operations of the company. Duties vary widely, from managing schedules and documents to assisting with projects, client communications, correspondence management, internal support, and process improvements. If you excel in organization, problem-solving, and supporting others' success, you will find this role fulfilling.

Key Responsibilities

• Organize and manage calendars, appointments, and meeting schedules.
• Draft letters, reports, presentations, and other business-related documents.
• Handle incoming telephone calls professionally and direct them appropriately.
• Monitor and respond promptly to email communications.
• Maintain well-ordered electronic and paper filing systems.
• Assist with coordinating projects and providing administrative support.
• Help plan meetings and company events.
• Support internal communication and track follow-up on tasks.
• Assist in onboarding new team members and general office administration.
• Perform various administrative duties as company needs evolve.

Candidate Profile

• Previous experience in administrative or office support roles.
• Exceptional organizational and time management abilities.
• Excellent written and verbal communication skills.
• Professional and friendly phone demeanor.
• Strong attention to detail and accuracy.
• Ability to prioritize multiple tasks in a dynamic environment.
• Proficient with Microsoft Office, Google Workspace, and common business software.
• Capable of working independently and collaborating within a team.
• Positive mindset with eagerness to learn and take initiative.

Preferred Qualifications

• Experience in startup or growing business environments.
• Background supporting executives or business owners.
• Familiarity with CRM systems or project management tools.
• Experience managing multiple projects simultaneously.

Why Join Us?

Joining Less Overlap means becoming part of a growing company where your contributions have meaningful impact daily. We value ownership, idea contribution, and shaping the company's future. If you desire a role that trusts, challenges, and offers growth opportunities, we encourage your application.