Accounts and Procurement Executive

About the Role

We are looking for a meticulous and well-organized Accounts and Procurement Executive to oversee daily accounting activities, purchasing, and vendor liaison for our company. The role demands maintaining smooth financial processes while supporting project execution through timely procurement and effective vendor coordination. It suits a candidate proficient in financial management, negotiation, and handling projects in a fast-moving environment.

Key Responsibilities

• Maintain daily accounting records using software such as Tally Prime.
• Record transactions including purchases, sales, receipts, payments, and journal entries accurately.
• Generate GST-compliant invoices, e-invoices, and e-way bills as required.
• Coordinate with Chartered Accountant to ensure compliance with GST, TDS, and statutory requirements.
• Reconcile bank statements, vendor accounts, and client ledgers.
• Manage vendor payments and adherence to payment schedules.
• Track receivables and follow up on overdue client payments.
• Maintain petty cash and expense tracking.
• Prepare monthly MIS reports, cash flow summaries, and financial statements for management review.
• Keep organized documentation of invoices, purchase bills, quotations, and payments.
• Procure materials by obtaining and comparing multiple vendor quotations, focusing on price, quality, and delivery schedules.
• Issue purchase orders post management approval and ensure materials are procured within project budgets and delivered on time.
• Negotiate vendor prices and terms to optimize cost savings.
• Monitor purchase orders and resolve supply chain issues promptly.
• Maintain procurement records and database of vendors.
• Manage inventory levels and coordinate material replenishment.
• Develop and sustain strong relationships with vendors, contractors, and suppliers.
• Coordinate requirements with site engineers, project managers, and vendors for material needs.
• Verify delivered quantities against bills before payment processing.
• Handle vendor disputes regarding pricing, quality, shortages, or delays and assess vendor performance to maintain an approved vendor list.
• Ensure organized record keeping, assist in project cost monitoring, support audits, and facilitate interdepartmental coordination.

Qualifications and Requirements

• Experience in interior design, construction, architecture, or real estate is preferred.
• Practical knowledge of Tally Prime, Microsoft Excel, and MS Office suite.
• Basic understanding of GST, TDS, and fundamental accounting principles.
• Strong accounting and bookkeeping expertise.
• Excellent negotiation and vendor management skills.
• Proficiency in Microsoft Excel for data management and reporting.
• Effective communication skills with the ability to follow up rigorously.
• High attention to detail and accuracy in financial records.
• Capability to manage multiple priorities and meet deadlines.
• Professional ethics including confidentiality and integrity.
• Strong organizational and problem-solving capabilities.