Virtual Executive Assistant

About the Role

We are looking for a skilled and articulate Virtual Executive Assistant based in Jeddah, Saudi Arabia to provide high-level operational and administrative support for two main businesses: TD Jobs, a recruitment and manpower solutions platform, and CANIPD, a professional development and training institute. This position offers flexible part-time or full-time hours with a remote daily setup, requiring physical residence in Jeddah to attend regular in-person strategy meetings at local venues.

Key Responsibilities

• Utilize AI platforms such as ChatGPT and Claude to create executive communications, develop company profiles, write marketing content, and optimize daily procedures.
• Design compelling presentations, pitch decks, and corporate documents using PowerPoint and Canva for client engagements.
• Communicate professionally via phone, email, and LinkedIn with senior executives, corporate clients, and training leads.
• Initiate outreach to potential students, candidates, and clients to promote CANIPD's training programs and TD Jobs' recruitment services.
• Provide prompt and professional customer service and follow-up to client and candidate inquiries.
• Manage executive calendars, organize priority tasks, coordinate meetings (both virtual and in-person), and monitor sales pipelines.

Qualifications and Requirements

• Candidate must reside in Jeddah, Saudi Arabia due to required local in-person meetings.
• Proficiency with AI tools, Microsoft Office, Google Workspace, and expertise in creating professional presentations and company profiles.
• Exceptional communication, negotiation, and customer service skills with experience engaging senior-level executives.
• Relevant background in Executive Assistance, Office Management, Recruitment, or Sales (especially in training/course sales).
• Fluency in English (written and spoken); Arabic language skills are advantageous.
• Strong self-discipline, technological adeptness, organization skills, and ability to work effectively in a remote environment.

Benefits

• Flexible work-from-home arrangement with mandatory local strategic meetups.
• Opportunity to play a crucial role in presenting corporate materials and aiding growth of two active enterprises.
• Competitive base salary complemented by incentives linked to course sales and recruitment achievements.