Secretary

Overview

We are looking for a highly organized and professional Secretary to manage daily administrative and office functions, providing vital support to senior management and ensuring seamless communication and coordination within the organization.

Key Responsibilities

• Manage the front office by greeting visitors, handling incoming calls, responding to inquiries, receiving shipments, and maintaining a professional reception area.
• Oversee calendar management, schedule meetings and appointments, and coordinate executive diaries effectively.
• Create reports, presentations, correspondence, and other necessary business documents.
• Maintain organized physical and digital filing systems, records, and databases.
• Plan meetings, prepare agendas, and document minutes as needed.
• Collaborate efficiently with internal teams, external partners, suppliers, and service providers.
• Handle daily office administration including supply management, courier services, and general administrative duties.
• Arrange travel plans, hotel bookings, and related logistical requirements for management.
• Uphold confidentiality of all company data, documents, and executive communications.
• Provide administrative aid for sales and business activities when required.
• Contribute to additional administrative projects and business initiatives as directed by management.

Qualifications and Experience

• A Bachelor’s Degree in Business Administration or a related field.
• At least five years of experience in a similar administrative or secretarial role within the UAE.
• Fluency in both Arabic and English, including spoken, written, and reading abilities, due to interaction with business partners and government entities.
• Competency in Microsoft Office programs such as Word, Excel, PowerPoint, and Outlook.
• Strong organizational, planning, and multitasking capabilities.
• Excellent verbal and written communication skills.
• High standards of professionalism, integrity, and discretion concerning confidential information.
• Experience supporting senior executives or management.
• Capability to work independently, prioritize tasks, and perform efficiently under pressure.
• Preference for candidates who can join after a reasonable notice period.