Scanning Operator - Accounts Payable Operations

About Gini Talent

Gini Talent is a global leader in talent solutions, specializing in recruitment, staffing, and professional employer services, enabling organizations to thrive in international markets. With a workforce exceeding 3,000 across 11 countries and serving more than 14 markets, we connect top talent with innovative companies globally.

Role Overview

We are seeking a meticulous Scanning Operator to support the Accounts Payable Operations team for a major global client. This full-time, on-site position involves handling invoice and financial document scanning, archiving, and processing while adhering to quality and service level standards.

Key Responsibilities

• Digitally scan and upload supplier invoices and related documents into company systems.
• Transfer scanned invoices to ERP platforms for further processing.
• Maintain precise archival of processed invoices to facilitate audit trails.
• Manage PDF scanning and document workflows using specialized tools.
• Re-scan and return invoices as required, complying with established protocols.
• Ensure document quality and data accuracy align with KPIs and SLAs.
• Handle confidential financial information with utmost discretion.
• Identify and report any operational risks or issues affecting process efficiency.
• Collaborate closely with the Accounts Payable team to streamline invoice processing and payment cycles.

Candidate Requirements

• Proficiency in English communication, both written and verbal.
• Exceptional attention to detail and accuracy.
• Strong organizational skills and effective time management.
• Ability to adhere to standardized processes and meet tight deadlines.
• Problem-solving capabilities coupled with a proactive approach.
• Capacity to work independently with minimal supervision.
• Comfortable operating in a fast-paced environment focused on measurable KPIs.
• Competence in Microsoft Office Suite, especially Excel, Outlook, and Teams.

Preferred Skills and Experience

• Background in Accounts Payable or financial operations preferred.
• Knowledge of ERP and document management platforms such as SAP, Kofax, or PEGA is an advantage.
• Experience in data entry or document processing roles is beneficial.

What We Provide

• Work experience within an international corporate setting.
• Structured onboarding and comprehensive training.
• Supportive, team-oriented workplace culture.
• Opportunities for long-term career growth and development.
• Insight into global financial and business operations.