Project Coordinator

Role Overview

We are seeking a diligent and proactive Executive specializing in Project Documentation and Site Coordination. The candidate will be responsible for effective management of project records, preparation of detailed Excel spreadsheets and Word documents, adept utilization of AI tools to enhance productivity, and strong coordination with on-site personnel.

Key Duties

• Create and manage comprehensive Excel workbooks covering project details, BOQs, material tracking, costing, quotations, work progress, and inventories.
• Generate precise reports, summaries, tables, and trackers for project oversight.
• Maintain thorough project documentation and records, including Word documents, letters, reports, work orders, and correspondence.
• Organize digital files systematically for easy access.
• Leverage AI platforms such as ChatGPT and other digital tools to assist research, drafting, data sorting, and workflow improvements.
• Regularly visit project sites to liaise with engineers, contractors, suppliers, and client representatives, collecting updates, measurements, photographs, and monitoring progress.
• Communicate professionally and effectively with clients, hospital or government officials, vendors, and contractors, managing follow-ups on quotations, materials, and deliveries.
• Attend site meetings and compile notes and action items as needed.
• Support project teams in preparing BOQs, quotations, purchase requirements, schedules, and reports.
• Track material requirements and deliveries and maintain follow-up trackers.
• Identify and report any delays or issues encountered on site immediately to management.

Candidate Profile and Skills

• Proficiency with Microsoft Excel, including advanced features like formulas & functions (VLOOKUP, XLOOKUP, SUMIF, IF), data sorting/filtering, conditional formatting, pivot tables, charts, and dashboard creation.
• Strong command of Microsoft Word for preparing professional documents.
• Excellent written and verbal communication abilities.
• Effective use of AI tools for productivity enhancement.
• Comfortable and confident visiting project locations and interacting professionally with diverse stakeholders.
• Well-organized with strong follow-up and multi-tasking capabilities.
• Quick learner, technology-savvy, and independent worker with attention to detail.

Additional Details

This role requires a blend of office-based tasks and field visits to ongoing projects, demanding a presentable and professional demeanor alongside responsibility and initiative.

Compensation: Monthly stipend between 15,000 and 20,000 INR.