Program Coordinator

Overview

We are looking for a highly organized Program Coordinator to assist with enterprise-wide digital transformation, organizational change, training, and capability-building initiatives. This role involves coordinating programs, providing administrative support, liaising with stakeholders, scheduling activities, and managing documentation to ensure projects stay on track and aligned with business goals in a fast-moving Agile environment.

Key Responsibilities

• Plan and coordinate program events including meetings, workshops, and stakeholder engagements across multiple projects.
• Maintain comprehensive program artifacts such as schedules, action and RAID logs, and status reports.
• Monitor program milestones, deliverables, and risks to promote efficient execution.
• Prepare agendas, record minutes, and oversee follow-ups on action items.
• Assist program governance processes including steering committee and leadership communications.
• Collaborate with instructional designers and change management teams to support training and communication efforts.
• Manage program documentation and maintain repositories on platforms such as SharePoint and Teams.
• Help onboard new program team members and coordinate stakeholder involvement.
• Support budget tracking, resource allocation, and vendor management tasks.
• Compile and analyze program reports, dashboards, and metrics for leadership review.
• Coordinate content approval and quality assurance for program outputs.
• Partner with cross-functional teams to ensure timely delivery of aligned outputs.
• Assist Agile teams with sprint planning, backlog management, status updates, and administrative functions.

Required Qualifications

• Over 5 years of experience in program coordination or related support roles.
• Background in supporting digital transformation, business process improvement, technology implementation, training, or organizational change projects.
• Proven ability to manage various priorities efficiently in a dynamic virtual workspace.
• Exceptional organizational skills with keen attention to detail.
• Strong communication skills, both written and verbal.
• Experience organizing meetings and stakeholder workshops.
• Proficient in Microsoft Office tools including Excel, PowerPoint, Teams, and Outlook.
• Knowledgeable in SharePoint and document management practices.
• Familiarity with Agile frameworks, Scrum, or iterative delivery methods.
• Ability to foster collaborative relationships at all organizational levels.
• Excellent problem-solving capabilities and ability to work autonomously.

Preferred Skills

• Experience with program and portfolio management, change management, or training support.
• Working knowledge of tools such as Azure DevOps, ServiceNow, Planner, Smartsheet, or Microsoft Project.
• Exposure to enterprise systems including Microsoft Dynamics 365 and Workday.
• Understanding of organizational change management principles and training rollouts.
• Certifications such as PMP, CAPM, Agile, or Scrum are advantageous but not mandatory.

Deliverables

• Detailed program schedules with milestone tracking.
• Documentation for governance and leadership status reports.
• Meeting agendas, minutes, and action item logs.
• RAID logs and dependency documentation.
• Plans for resource and stakeholder coordination.
• Program dashboards and progress metrics.
• Training and communication assistance materials.
• Administration of SharePoint and other program repositories.
• Artifacts for program documentation and deliverable tracking.

Additional Information

The employment type is contract-based, offering remote work primarily located in Texas, USA. The start date is August 17, 2026, with a contract duration exceeding one year. Light travel may be required. The end client remains confidential.