Personal Assistant

About the Role

We are seeking a skilled Personal Assistant to join a distinguished architecture and design firm based in London. This pivotal role involves supporting the senior leadership team to ensure efficient studio operations through managing demanding schedules, coordinating meetings, and serving as a trusted liaison throughout the company. This position suits someone who thrives in a dynamic, creative workplace, values organization, and anticipates needs with a proactive mindset. The ability to join with minimal notice is highly preferred.

Responsibilities

• Offer comprehensive PA support to senior leaders.
• Manage intricate diaries, travel itineraries, and meetings effectively.
• Arrange and manage internal and external meetings smoothly.
• Prepare agendas, presentations, and related documentation.
• Act as a primary contact point for clients, consultants, and internal teams.
• Handle everyday administrative duties contributing to smooth studio function.
• Help coordinate events, workshops, and team-building activities.
• Foresee priorities and deliver anticipatory support across business functions.
• Assist with recruitment-related activities.

Qualifications and Experience

• Prior experience as a Personal, Executive, or Team Assistant, preferably within architecture, design, property, or professional services sectors.
• Exceptional organizational prowess managing simultaneous priorities.
• Comfortable supporting senior executives in a demanding, fast-paced setting.
• Strong communication capabilities with a professional and approachable demeanor.
• Meticulous attention to detail coupled with a naturally proactive approach.
• Proficiency in Microsoft Office and ability to quickly learn new software systems.
• A positive, team-oriented attitude and readiness to contribute broadly.
• Readiness to start employment on short notice is a significant advantage.

Benefits

• Opportunity to join a highly regarded architecture and design practice.
• Collaborate closely with an experienced leadership group.
• Significant growth prospects as the firm expands.
• A diverse and fast-moving role with meaningful responsibilities from the outset.
• A culture fostering collaboration and mutual support.
• Competitive salary and benefits package.