Marketing / Proposal Coordinator

About H&H

H&H is a nationally recognized infrastructure engineering firm that provides end-to-end solutions helping communities move forward. With 139+ years in business, more than 600 team members, and 32 offices across the United States, the company blends deep technical knowledge with the flexibility of a privately held organization. Its work spans planning, design, and construction, and the firm continues to expand its capabilities, strengthen its national footprint, and invest in long-term growth.

This opening is for a Marketing / Proposal Coordinator role in a fast-moving, collaborative environment. It is a broad growth-focused position that touches many parts of the marketing function. The opportunity is available across multiple H&H office locations.

Responsibilities

• Own assigned proposal coordination and production tasks from start to finish.
• Create and track proposal timelines, submission requirements, and compliance checklists.
• Run local proposal kickoff, review, and debrief discussions.
• Support major pursuit efforts, including high-priority national opportunities.
• Shape proposal messaging, win themes, and key differentiators tailored to the pursuit.
• Gather information on staff credentials, firm capabilities, and past proposals.
• Build and maintain a central library of proposal content and submission materials.
• Keep regional proposal assets current, including staff resumes and project write-ups.
• Prepare and standardize materials used for presentations.
• Regularly scan websites and other sources for new solicitation postings.
• Handle preparation and submission of prequalification packages.
• Support client programs, industry involvement, and wider business development initiatives as needed.
• Track current and upcoming client solicitations within the assigned region.
• Maintain opportunity, client, and contact records in the company database.

Requirements

• Associate degree or bachelor’s degree from an accredited college or university.
• At least 3 years of proposal development experience in the A/E/C sector, preferably.
• Strong writing and editing skills, along with the ability to complete assignments independently.
• Interest in learning the engineering industry and willingness to continue training and education.
• Comfort working closely with a diverse marketing team in a highly collaborative setting.
• Preferred familiarity with SF330, SF255, and similar state or federal form requirements.
• Experience using Microsoft Office and InDesign; knowledge of Illustrator and Photoshop is a plus.

Benefits

The role offers salary based on experience. For applicants in NY, NJ, and CO, the stated annual salary range is $70,000 to $90,000. H&H also provides a professional workplace, competitive pay, benefits, and a 401(k) plan. The employer states that it is an equal opportunity employer covering M/F/Disability/Vets.

Equal Opportunity Statement

H&H identifies itself as an equal opportunity employer and notes that employment decisions are made without regard to gender, disability, or veteran status.