Marketing & Events Coordinator

Overview

The Marketing & Events Coordinator plays a key role in assisting with the planning, organization, and implementation of marketing campaigns, scientific meetings, and congress activities throughout the organization. This position ensures flawless event execution, effective cross-team coordination, vendor management, and compliance with pharmaceutical industry standards.

The role collaborates mainly with Brand Managers and other departments to coordinate major events such as standalone conferences, corporate summits, and cycle meetings, ensuring that marketing initiatives align with business goals and Jamjoom Pharma's corporate policies.

Key Duties

• Plan and deliver local, regional, and international scientific events including congresses, symposia, webinars, advisory boards, cycle meetings, and promotional activations supporting brand strategies.
• Manage all event logistics including venue selection, travel and accommodation arrangements, participant registration, transportation, catering, and on-site operations.
• Coordinate with event organizers, external agencies, suppliers, and vendors to guarantee timely and quality service delivery.
• Oversee sponsorship activities and participation in congresses, ensuring full compliance with company policies and regulatory frameworks.
• Adhere strictly to Jamjoom Pharma's SOPs, compliance standards, pharmaceutical code of conduct, and local laws for all event processes.
• Participate in procurement workflows such as vendor onboarding, quotation sourcing, purchase requisitions and orders, contracts processing, and payment tracking when required.
• Keep track of project timelines to ensure all event goals are met on schedule.
• Prepare and coordinate necessary event materials like promotional items, scientific content, branding items, invitations, delegate kits, and booth setups.
• Compile post-event documentation including reports, attendance data, participant feedback, and insights to guide future improvements.
• Assist with organizing internal cycle meetings, sales conferences, marketing workshops, and support digital engagement through webinar platforms, CRM-related tasks, and omnichannel marketing tools.
• Facilitate communication between internal teams and external partners to support seamless marketing and event execution.
• Provide operational and administrative support to Brand Managers related to campaigns and promotional efforts.
• Maintain thorough filing of contracts, approvals, invoices, event documentation, compliance papers, and other supporting materials.
• Support preparation of management presentations, dashboards, performance reports, and tracking tools.
• Engage in initiatives to improve operational workflow and stakeholder satisfaction.
• Ensure prompt follow-up on pending actions and deliverables with internal departments and external suppliers.

Qualifications

• Bachelor’s degree in Marketing, Business Administration, Pharmacy, or a related discipline.
• 2 to 4 years of experience in marketing coordination, event management, or commercial support, preferably in pharmaceutical or healthcare sectors.
• Experience with medical congresses, scientific events, and healthcare professional engagement is advantageous.
• Knowledge of procurement and financial processes is beneficial.

Skills

• Exceptional organizational and project coordination capabilities.
• Strong communication and stakeholder relationship management.
• Detail-oriented with the ability to manage multiple priorities effectively.
• Understanding of pharmaceutical compliance and event governance standards.
• Proficient in Microsoft Office Suite including Excel, PowerPoint, and Word.
• Experience with webinar software, digital engagement technologies, and omnichannel solutions.
• Problem-solving skills and a proactive approach to task follow-up and execution.
• Ability to thrive in a collaborative, fast-paced work environment.