Finance Coordinator

About the Company

Pixi Inc. is a rapidly expanding independent beauty brand that has gained a strong global presence and recognition within the industry. The company continues to grow successfully and is seeking a skilled Finance Coordinator to enhance their finance team.

Role Overview

The Finance Coordinator will report directly to the Chief Financial Officer and play a vital role in supporting everyday financial operations and monthly accounting entries. The ideal candidate should be proactive, self-driven, and possess strategic problem-solving skills.

Key Responsibilities

• Assist with accounts payable processing duties.
• Report credit memo statuses to the Chief Executive Officer.
• Manage accounts receivable processes independently while addressing internal and external inquiries.
• Process invoices and bank receipt entries within the ERP system.
• Investigate and resolve customer debit notes in collaboration with Sales teams.
• Regularly monitor and manage the accounts receivable aging report and follow up with customers as required.
• Coordinate with Operations teams regarding customer deliveries and invoice disputes.
• Ensure timely closure of the sales ledger aligned with month-end deadlines.
• Fully handle accounts payable operations and resolve related queries.
• Investigate supplier inquiries and issues.
• Obtain necessary invoice approvals from internal departments.
• Process employee expense claims.
• Prepare biweekly supplier payment runs in accordance with contracts and payment terms.
• Review accounts payable accruals and collaborate with Finance Manager or Senior Accountant to ensure accuracy.
• Ensure the purchase ledger is closed on schedule for month-end reporting.
• Compile monthly reports relevant to their focus areas.
• Provide and analyze cost assessments, cash forecasts, stock reconciliations, aging reports, and customer profit & loss statements.
• Perform periodic reconciliations of customer and supplier statements.
• Carry out other related responsibilities as assigned.

Qualifications and Skills

• Bachelor's degree or equivalent qualification in Accounting, Finance, Business Administration, or related discipline.
• Strong verbal and written communication capabilities.
• Ability to deliver precise, high-quality work within tight deadlines and excel in a fast-paced setting.
• Proficient computer skills.
• An interest in the beauty industry is considered advantageous.