Executive Assistant

Role Overview

Seeking a competent Executive Assistant to provide advanced administrative support to up to four executives. This fully remote position, preferably for candidates on the EST timezone, requires a contract commitment of six months with a chance for extension. Core working hours are Monday through Friday, from 8 AM to 5 PM.

Key Responsibilities

• Handle complex calendar management in a fast-paced and dynamic environment, coordinating with internal and external stakeholders.
• Arrange comprehensive domestic and international travel plans.
• Maintain an updated list of critical projects and key business development initiatives.
• Organize on-site and off-site meetings, dinners, and other events efficiently.
• Schedule and coordinate meetings and calls with business partners both inside and outside the organization.
• Prepare and process executives' expense reports ensuring policy compliance.
• Support office functions such as managing catering services, room reservations, and fielding general inquiries.
• Update distribution lists regularly and manage multiple shifting priorities effectively.
• Travel to office as needed, up to three days weekly, and provide flexibility for executive scheduling requirements.
• Perform additional duties as assigned to meet organizational goals.

Skills and Experience

• Exceptional verbal and written communication abilities.
• Discretion and sound judgment with strict confidentiality adherence.
• Strong organizational and time management skills.
• Proficiency with Google Suite, Microsoft Office, and Concur expense management software.
• Reliable, punctual, responsive to management guidance, and open to feedback.
• Self-motivated with initiative and capable of working independently.
• Professional decision-making based on comprehensive position knowledge.
• Detail-oriented with a commitment to quality and accuracy.
• Effective multitasking abilities in a constantly changing environment.
• Excellent interpersonal skills, tactful, and able to collaborate within teams.

Educational and Professional Background

Applicants should have at least three years of experience as an Executive Assistant, supporting C-level executives or managing office operations.

Additional Information

The job description reflects the primary duties but may evolve to include other related tasks. Randstad is an Equal Opportunity Employer; all individuals are encouraged to apply without regard to legally protected characteristics. Reasonable accommodations are available throughout the hiring process. Compensation will be based on qualifications, experience, and other relevant factors. A comprehensive benefits package including medical, dental, vision, life insurance, disability coverage, and a 401(k) plan may be offered depending on eligibility. This vacancy will remain open for 30 days from posting.