Event Executive

About Spalba

Spalba is a comprehensive agency that focuses on the human aspects of brand interaction, creating tailored solutions fueled by immersive technology. The company specializes in crafting experiences, narrating innovative stories, and energizing brands through culture, insights, and cutting-edge innovation.

Job Overview

This role involves overseeing multiple event projects across different locations, ensuring that all stakeholders collaborate effectively to deliver smooth event experiences. Key tasks include assisting with budget management, procurement processes, site reviews, and managing on-site event activities to guarantee client satisfaction and event success.

Key Responsibilities

• Maintain ongoing communication with clients and manage accounts by offering customized event solutions.
• Handle various event projects simultaneously, across locations, ensuring timely completion and adherence to quality benchmarks.
• Support budget planning and monitor profit and loss metrics to achieve financial objectives.
• Assist in drafting proposals and coordinate with involved parties to ensure projects are delivered on schedule.
• Transform approved concepts into concrete event plans and oversee their execution.
• Obtain quotes and negotiate with vendors, contractors, and stakeholders to secure necessary resources.
• Perform pre-event and on-site quality assessments of event production deliverables.
• Conduct site inspections and take precise measurements for accurate event setups.
• Manage all necessary licensing and permit applications with relevant authorities for compliance.
• Supervise pre-event preparations and manage on-site operations to ensure flawless event delivery.
• Work collaboratively with team members to achieve successful outcomes.
• Coordinate transportation and logistics for equipment and event assets, maintaining proper inventory.
• Provide on-site operational assistance including the management of event manpower.
• Assist in post-event dismantling and restoration of venue to original condition.
• Document meeting discussions and provide support with administrative tasks as needed.

Required Skills and Certifications

• Proficiency in Google Suite, Microsoft Excel, Word, and PowerPoint to facilitate documentation and communication.
• Strong command of English, both written and verbal, for effective interaction.
• Willingness and ability to travel for business purposes as required.

Preferred Qualifications

• Diploma or higher education in Event Management, Art/Design/Creative Multimedia, Advertising Media, Journalism, Mass Communications, Marketing, or similar disciplines.
• Familiarity with Adobe Photoshop, Illustrator, or AutoCAD to support creative and technical aspects of event planning.
• Prior experience in event account servicing to foster strong client relations.
• Fresh graduates are encouraged to apply.