Document Controller

About the Role

Join one of Australia's leading construction firms as a Document Controller in Nelson, New South Wales. This role offers the opportunity to contribute to Australia's most ambitious building projects by collaborating with key teams, including Design Management, Senior Contract Administration, and Project Management.

Key Responsibilities

• Help ensure quality assurance by supporting design and delivery teams in processing submissions and approvals for samples, maintaining registers, and gathering necessary materials.
• Manage subcontractor documentation requirements, overseeing claims and payment processes.
• Coordinate the management and distribution of design documents, ensuring weekly verification, issuing updates on drawings, and handling handover forms.
• Maintain up-to-date project programs and efficiently communicate these to subcontractors, alongside timely cost report submissions and overall project reporting.
• Assist with commercial tasks including processing subcontractor payments, creditor invoices, and verifying completion of delivery, labor, and day dockets.

Collaboration

• Work closely with the Design Management Team to apply document control and design change management protocols.
• Support the Senior Contract Administrator in administering subcontract and head contracts.
• Partner with the Senior Project Manager to manage all documentation related to Practical Completion.

Candidate Profile and Requirements

• Proven experience in a similar document control capacity on significant construction projects.
• Familiarity with the Sydney construction industry is essential.
• A diploma or higher qualification in Business Administration or a related discipline.
• Track record of long-term employment with reputable references.

Core Accountabilities

• Safety and Environmental compliance
• Industrial Relations management
• Quality assurance
• Managing relationships with clients, consultants, and authorities
• Subcontractor coordination
• Design document oversight
• Project programming
• Commercial management
• Information management

Professional Skills and Experience

• Ability to prioritize tasks effectively between high and low importance.
• Strong organizational skills and task completion efficiency.
• Collaborative team approach to accomplish goals.
• High proficiency with Aconex and Microsoft Office Suite including Word, Excel, and Outlook.
• Capable of handling confidential and sensitive information appropriately.
• Dependable in meeting deadlines, setting achievable goals, and solving problems.
• Excellent administrative skills including office equipment usage, data entry, and adeptness with relevant software, emphasizing accuracy and detail orientation.
• Competent in gathering, analyzing, and presenting information clearly.
• Exceptional organizational capabilities combined with adaptability and self-initiative.
• Strong written and verbal communication skills, proactive and experienced.

Personal Attributes

• Highly motivated to deliver excellent results within a team setting.
• Upholds ethical standards, integrity, and dedication in all business interactions.

About Built

Built is a prestigious private construction company operating across Australia, New Zealand, and the UK with a workforce exceeding 1,400 employees. The company emphasizes quick decision-making, innovation through digital solutions, and fostering a collaborative environment where employees can develop rapidly and have visible impact.

We value curiosity, ownership, and a drive to excel while supporting wellbeing and career growth through extensive benefits and meaningful work opportunities.

Additional Information

The company encourages applicants even if they do not meet every criterion but show enthusiasm, willingness to learn, and fresh ideas to contribute positively to the team environment.