Data Entry Assistant

About the Role

CodeVertex Operations is looking for a Data Entry Assistant to work fully remotely, supporting daily administrative and data maintenance tasks. This individual will enter data, organize files, and help with routine follow-ups to ensure smooth operations. The successful candidate will demonstrate reliable communication, strong self-management, and consistent availability during scheduled working hours.

Key Responsibilities

• Input and update data from approved forms, documents, and internal requests accurately.
• Maintain organized file systems with standardized naming conventions and ensure shared records are kept up to date.
• Review data entries for completeness and correct general formatting errors.
• Assist with foundational reporting, list upkeep, and status updates.
• Engage with team members to clarify missing information or confirm details.
• Support general administrative functions related to document and records management.

Qualifications Required

• Excellent organizational skills with a strong eye for detail.
• Proficiency in using email, spreadsheets, shared drives, and common office software.
• Clear and effective communication skills, including asking questions when instructions are unclear.
• Capability to juggle multiple small tasks and meet deadlines consistently.
• Dependability and good work discipline in a remote setting.

Preferred Qualifications

• Previous experience in administrative roles, virtual assistance, records management, or data entry.
• Basic skills in spreadsheets and familiarity with collaborative document systems.
• Experience supporting remote or distributed teams.

Success Criteria

• Record and file systems are accurate, current, and well-maintained.
• All assigned follow-ups are completed timely without omissions.
• Team members can easily access needed information without delay.

Remote Work Requirements

• Reliable internet connection and an appropriate workspace to handle detailed and confidential tasks.
• Clear communication about progress, questions, or obstacles through designated team channels.
• Adherence to established security, privacy, and data handling protocols.

Equal Opportunity

Applicants are considered without discrimination based on legally protected characteristics. Reasonable accommodations are available during application and interview stages upon request.