Clinical Trial Assistant

About the Company

Intuitive is a pioneer in robotic-assisted surgery and minimally invasive healthcare, developing technologies such as the da Vinci surgical system and Ion, which have revolutionized patient care worldwide. With nearly 30 years of innovation, the company’s mission centers on making surgery smarter, safer, and more humane by supporting healthcare teams to deliver precise treatments and faster recoveries.

Key Responsibilities

• Oversee and coordinate the procurement, shipping, labeling, and tracking of clinical trial supplies, including investigational products, with minimal supervision.
• Establish and maintain the trial master file and clinical trial management systems to ensure adherence to regulatory and protocol requirements, including managing essential documentation such as correspondence, case report forms (CRFs), approval documents, CVs, trip reports, and monthly status updates on enrollment, adverse events, and budget.
• Drive continuous operational improvements within clinical trial processes.
• Manage the routing and approval process for clinical study documents, including protocols, informed consents, case report forms, clinical trial agreements, and non-disclosure agreements.
• Generate purchase requests and manage invoice processing.
• Assist study managers with budget tracking and processing payments for clinical sites and vendors.
• Prepare and dispatch site and patient binders when needed.
• Support the creation of clinical study informational materials such as newsletters and recruitment content in collaboration with Clinical Study Managers and Research Associates.
• Provide administrative coordination for study meetings and investigator conferences, including scheduling, agenda preparation, and minute distribution.

Qualifications and Skills

• Strong organizational skills with excellent communication and attention to detail.
• Ability to prioritize and manage multiple responsibilities effectively.
• Experience in medical device clinical trials, regulatory support, or clinical project coordination.
• Proficiency in Microsoft Office, Adobe software, and video/web conferencing tools.
• Basic clinical knowledge and familiarity with medical terminology preferred.
• Working knowledge of Good Clinical Practice, including 21 CFR and ISO 14155 regulations.
• Minimum 2-4 years of related clinical research experience with at least a high school diploma or equivalent; a Bachelor’s degree and clinical trial certifications are advantageous.
• Willingness to travel up to 10%.

Additional Information

Compensation for this role ranges from $70,000 to $94,800 annually, with final salary based on factors such as experience and location. Employment is full-time onsite at the Sunnyvale, CA headquarters with daytime shifts.

Applicants may be required to provide proof of certain vaccinations, including COVID-19. Intuitive is an equal opportunity employer, adhering strictly to non-discrimination policies and accommodating fair chance hiring practices.

Certain positions may be subject to U.S. export control regulations, which could impact hiring timelines due to licensing requirements. Preference is given to candidates not residing in specific states due to legal stipulations.