Associate - Executive Assistant

About the Role

EY is seeking an Executive Assistant to support the senior management of its global offices. The role involves providing secretarial and administrative assistance within a team setting, focusing on diary and calendar management, travel arrangements, document handling, meeting coordination, tool administration, and other related tasks to ensure smooth operational support for project teams.

Key Responsibilities

• Collaborate within a team to deliver comprehensive administrative services.
• Manage diaries by scheduling and maintaining key project meetings and venues.
• Maintain project calendars outlining important events and deadlines.
• Organize and coordinate meetings and conference calls involving project teams and stakeholders.
• Assist in booking travel for project team members.
• Plan logistics for workshops and area visits, including accommodation, meals, and printing needs.
• Document minutes of meetings accurately, highlighting critical action points and maintain organized project documentation for easy retrieval.
• Support training arrangements by managing invitations, confirmations, alternative scheduling, and providing preparatory information to attendees.
• Offer administrative support for various internal and external tools across EY offices.
• Capture, process, and manage business-related data efficiently.

Desired Skills and Attributes

• Ability to multitask and prioritize effectively amidst concurrent projects.
• Strong administrative and organizational capabilities.
• Problem-solving mindset and effective project coordination skills.
• Comfort with IT systems including proficiency in MS Office (Word, Excel, PowerPoint) and MS Outlook.
• Excellent interpersonal, verbal and written communication skills.
• Diplomacy and professionalism when interacting with clients and senior management.
• A self-motivated team player able to work independently and virtually as needed.
• Flexibility to work beyond normal hours and adapt in a fast-paced environment.
• Attention to detail and commitment to quality outputs.

Qualifications and Experience

• A graduate or postgraduate degree is required.
• Preferably 1 to 4 years of experience in supporting teams with virtual secretarial services.
• Good command of spoken and written English is essential.

Additional Information

EY Global Delivery Services (GDS) operates globally with teams across multiple countries including India, Argentina, China, Philippines, Poland, and the UK. The environment offers continuous learning, leadership development, a diverse and inclusive culture, and opportunities to work on impactful projects with renowned global brands. EY fosters flexibility and provides tools for meaningful personal and professional growth.