Assistant Project Manager

Position Overview and Daily Duties

This role involves working as a Project Coordinator on a contract basis for six months, located in Toronto, Ontario, with a requirement to be onsite at least three days a week. Key daily tasks include monitoring incoming service requests through platforms such as Jira Service Desk and Outlook mailboxes, and serving as the first contact point for internal partners.

• Initial review and validation of security assessment requests to ensure accuracy.
• Coordination with third-party vendors, enterprise application teams, and other stakeholders to schedule security assessments satisfying enterprise and regulatory compliance.
• Developing and maintaining program schedules, identifying milestones, and proactively managing potential delays or issues in security assessment engagements.
• Guiding and managing security assessment activities, including timely responses to queries related to policies, standards, issue management, and security processes.
• Maintaining documentation and process materials such as process documents and team connect pages.
• Preparing various reports for management and executive stakeholders, including metrics and audit-related information.
• Supporting senior management in vendor management tasks.

Technical Tools Utilized

The position requires practical experience with:

• Jira for service request tracking and coordination.
• Microsoft Outlook for communication management.
• Microsoft Excel for reporting and data analysis.

Candidate Requirements

• Experience working within large IT organizations managing operational services, PMO functions, or overseeing multiple project implementations.
• Strong multitasking abilities to handle numerous incoming requests efficiently and promptly.
• Excellent verbal and written communication skills.
• Understanding of IT development and information security principles.
• Basic knowledge of project management frameworks and methodologies, including Software Development Life Cycle (SDLC) and secure development practices.
• Capability to work effectively under pressure in a fast-changing environment where priorities frequently shift.
• Self-driven with the ability to operate independently with minimal supervision.

Additional Information

The hiring process incorporates AI technology. The employer is dedicated to maintaining equal opportunities, inclusivity, and accessible recruitment procedures compliant with the Accessibility for Ontarians with Disabilities Act (AODA). Reasonable accommodations are available throughout the hiring stages upon request.