Administrative Executive

About the Role

Truix Technologies Llp is seeking an experienced Administrative Executive with a background in real estate to join their team in Mumbai, located at Grant Road East. The ideal candidate will manage the daily administrative functions ensuring seamless coordination across multiple departments.

Key Responsibilities

• Oversee daily office administrative tasks to ensure smooth operations.
• Collaborate with architects, contractors, consultants, legal, finance, sales, CRM, and project teams to facilitate efficient workflow.
• Maintain and organize project documentation, agreements, approvals, and statutory records thoroughly.
• Prepare Management Information System (MIS) reports, project trackers, meeting notes, and presentations.
• Coordinate internal meetings, site visits, and vendor communications.
• Follow up with internal teams and external stakeholders to guarantee timely completion of responsibilities.
• Manage office correspondence, documentation, filing, and record keeping.
• Interface with government authorities and external agencies for documentation processing and periodic follow-ups.
• Handle confidential business records responsibly with accuracy and professionalism.
• Provide administrative assistance to senior management and support day-to-day office coordination.

Requirements

• Bachelor’s degree in any discipline.
• Between 2 and 6 years of administrative experience with mandatory real estate industry exposure.
• Solid understanding of real estate documentation and project coordination processes.
• Proficient in MS Office suite (Excel, Word, PowerPoint, Outlook) and Google Workspace.
• Excellent organizational, communication, and multitasking capabilities.
• Ability to effectively coordinate across various departments and external stakeholders.

Preferred Qualifications

• Experience in residential or commercial real estate projects.
• Strong skills in documentation management and follow-up procedures.
• Professional communication skills and business etiquette.
• Ability to thrive in a fast-paced environment while managing multiple priorities simultaneously.