Administrative Assistant & Office Manager

Overview

Sourcebooks seeks a proactive Administrative Assistant and Office Manager to support senior leadership and ensure seamless operations at our New York office. This vital role balances diverse responsibilities, from managing intricate calendars to creating a welcoming office atmosphere, embodying agility and problem-solving aptitude.

Key Responsibilities

• Maintain complex, active schedules for two senior VPs, managing meetings, conflict resolution, and prioritization of key commitments.
• Coordinate detailed travel arrangements including bookings, itinerary planning, and expense reporting.
• Prepare and organize meeting materials and track action items diligently through completion.
• Draft, edit, and dispatch professional communications on behalf of the SVPs; assist in preparing presentations, reports, and correspondence.
• Act as the primary contact for the New York City office by greeting visitors, managing mail and deliveries, and maintaining shared spaces.
• Collaborate with building management and vendors; maintain orderly office supplies’ inventory.
• Utilize AI-enabled tools like ChatGPT, Claude, and Monday.com to improve workflow and office procedures.

Requirements

• Two to three years of relevant administrative or coordination experience, preferably supporting multiple executives.
• Bachelor's degree is required.
• Excellent written and verbal communication skills with polished professionalism.
• Adaptability in a dynamic setting with a constructive approach to feedback.
• Discretion and prudent judgment in managing confidential information.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel) and aptitude for learning new platforms.
• Genuine enthusiasm and interest in books and the publishing industry.

Additional Information

This hybrid position requires at least four days per week onsite presence at our New York City office. Candidates should be local commuters. We offer a competitive pay range from $25.00 to $28.00 per hour, determined by relevant experience, location, and education. Our benefits package includes medical, dental, vision, health and dependent care flexible spending accounts, 401(k), disability, life insurance, and generous paid time off.

About Sourcebooks

Sourcebooks is a leading entrepreneurial publisher committed to transforming lives through literature. Recognized among the top publishers in the U.S., our innovative, data-driven approach has led to numerous bestsellers and multiple workplace accolades. Join us in our mission to impact millions of lives through stories.

Application Process

Please provide a resume, cover letter detailing interest and relevant experience, and salary expectations. Applications without a cover letter will not be reviewed.

Diversity & Inclusion

Sourcebooks celebrates diversity and is an equal opportunity employer, welcoming all qualified applicants regardless of race, origin, religion, gender identity, disability, veteran status, or any other protected status.