Administrative Assistant

Role Overview

The Administrative Assistant supports leadership by handling various operational tasks such as organizing administrative projects, enhancing workflow efficiency, and assisting with forecasting and communications. This position requires strong organizational aptitude, excellent time management, close attention to detail, and the ability to work independently.

Key Responsibilities

• Serve as the liaison among executives, staff, clients, and external partners to facilitate effective communication.
• Manage information flow promptly and accurately.
• Create and maintain spreadsheets containing relevant data as requested by the Vice President (VP).
• Coordinate and organize the VP's calendar and arrange meetings.
• Make necessary travel and lodging arrangements.
• Monitor daily expenses and compile reports on a weekly, monthly, or quarterly basis.
• Assist the VP with drafting and distributing internal and external communications including memos, emails, presentations, and reports.

Qualifications

• High school diploma or equivalent required; associate degree preferred.
• Must pass a Level 2 background check (FBI clearance).
• Candidates must be at least 21 years old.
• Proficient with Microsoft Office, especially Excel; knowledge in finance is advantageous.
• Excellent organizational abilities and time management skills.
• Familiarity with office equipment and software applications.
• Strong verbal and written communication skills.
• Ability to maintain discretion and confidentiality at all times.

Additional Information

This job summary outlines the general duties and nature of the work expected but is not exhaustive. The company reserves the right to modify responsibilities as necessary. The employer is committed to providing an inclusive environment and will provide accommodations during the recruitment process upon request.