Admin & Finance Executive

About Ailytics

Ailytics is dedicated to developing AI solutions that promote a safer world by integrating computer vision and predictive analytics. Our platforms actively assist organizations globally in risk identification, process optimization, and life-saving measures, covering over 500 million square meters worldwide.

Role Overview

We are seeking a detail-oriented Admin & Finance Executive to maintain precise financial operations and manage cash flow efficiently. This role demands urgency, accuracy, and a commitment to maintaining impeccable financial records and accounts receivable.

Key Responsibilities

• Oversee the entire invoicing process, including generating accurate invoices, quotes, purchase orders, and expense reports, and ensuring timely payments.
• Pursue overdue invoices with professionalism and persistence, implementing effective collection methods to minimize outstanding accounts.
• Create and issue client quotes and proposals aligned with project specifications and company pricing policies.
• Maintain comprehensive financial records using accounting software, handle transaction recordings, account reconciliation, and support budget preparation and financial reporting.
• Manage daily office administrative tasks such as phone and email communications, document handling, filing, data entry, and inventory of office supplies; workload is moderate but reliability is essential.
• Arrange appointments, meetings, and travel logistics for the team as required.

Required Qualifications and Attributes

• Experience in bookkeeping, accounts receivable, or related finance and admin functions.
• Exceptional attention to detail with a focus on accuracy to prevent invoicing and bookkeeping errors that could cause downstream complications.
• Strong prioritization skills with the capacity to act swiftly and meet deadlines, especially in collections management.
• Confidence and professionalism in client interactions about payment and collections.
• Beneficial: familiarity with the construction industry or experience collaborating with individuals in this field.
• Advantageous: proficiency in utilizing AI technologies to enhance finance and administrative processes, demonstrating a drive for improved efficiency.

Work Environment and Culture

• Opportunity to influence meaningful change at the junction of AI and safety.
• Join a young startup environment that offers the potential to make significant contributions.
• Culture emphasizing high standards, transparency, and modesty.