Talent Partner

About Pencil

Pencil is pioneering innovation in advertising technology through a cutting-edge SaaS platform that utilizes Generative AI to revolutionize content creation. Our vision is to establish AI as the norm in advertising while preserving the role of creative professionals. We aim to empower not only large brands but also small businesses and individual creatives.

Role Overview

We seek an experienced, proactive Talent Partner to join our team on a freelance contract basis. This position involves managing end-to-end recruitment across various departments, building strong talent pipelines, and serving as a trusted advisor to hiring managers. The ideal candidate thrives in fast-paced environments, values autonomy, excels at problem-solving, and is determined to enhance our hiring approach and deliver outstanding outcomes.

Key Responsibilities

• Manage the entire recruitment lifecycle from sourcing and screening to interviewing, offering, and closing candidates.
• Collaborate with hiring managers to develop comprehensive job descriptions, competency-based interview guides, and effective evaluation scorecards.
• Proactively source candidates through diverse tools, platforms, and strategies; efficiently handle inbound applications.
• Ensure an exceptional candidate experience throughout every interaction up to onboarding.
• Lead high-quality preliminary interviews and assessments focusing on skills, behaviors, motivations, and cultural fit.
• Advise hiring managers on interview best practices, reducing bias, candidate assessment methods, and decision-making processes.
• Maintain precise records and reports within applicant tracking systems and recruitment dashboards.
• Consistently embody and promote the company's culture and values during all engagements.

Candidate Profile

• Proven experience recruiting in rapidly growing tech or startup environments, especially during major scale-ups with strong hiring standards.
• Demonstrable success recruiting across Product and Engineering teams.
• Expertise in managing full recruitment processes across multiple functions.
• Commitment to delivering exemplary hiring practices focused on speed, quality, and fairness.
• Excellent assessment skills with the ability to identify quality candidates who align culturally.
• Data-oriented approach leveraging metrics and insights to inform recruitment decisions and strategies.
• Strong emotional intelligence, empathy, and aptitude for cultivating trusted relationships.
• Comfort working with senior stakeholders in a global, distributed organization.

Success Factors

• Ability to confidently recruit across Product, Engineering, and also comfortable with roles in Growth, Operations, and emerging positions such as Agent Architects.
• Serves as a collaborative partner to hiring managers, providing challenge, guidance, and influence.
• Innovative in sourcing strategies, employing advanced tools to seek out untapped talent pools.
• Dedicated advocate for delivering superior candidate experiences.
• Uses data effectively to analyze challenges, support decision-making, and track recruitment outcomes.
• Integrates diversity, equity, and inclusion practices throughout the recruitment process.

Performance Indicators

• Meeting hiring timelines with efficient time-to-hire metrics.
• High quality of hires as measured by hiring manager satisfaction, new employee feedback, and candidate progression rates.
• Robust candidate pipeline health marked by proactive coverage and source diversity.
• Positive candidate experience indicated by feedback scores, low drop-off, and prompt communications.
• Excellence in recruitment process adherence including use of scorecards, interview plans, and data integrity.
• Demonstrable impact on diversity through inclusive hiring and diverse candidate sourcing.