Special Events Manager

Position Overview

This role is responsible for managing and coordinating events sponsored by the City, as well as supporting community events held on public properties.

Key Duties and Responsibilities

• Lead coordination and execution of City-wide special events, including developing event themes, concepts, and marketing goals.
• Manage all event-related logistics such as securing permits, preparing equipment and venues, and organizing staffing.
• Serve as the primary contact between City Management, nonprofits, and businesses to facilitate event planning.
• Track event schedules meticulously to ensure all deadlines and milestones are achieved.
• Support planning and promotional efforts for community-driven events involving collaboration across City departments and partner organizations.
• Negotiate contracts and service agreements for outsourced event services when required.
• Generate and analyze reports and statistics related to events and marketing initiatives.
• Monitor and control event budgets, ensuring adherence to financial limits.
• Direct supervision of both full-time and part-time event staff.

Qualifications and Experience

• Bachelor’s degree preferred in Business Administration, Event Planning or Management, Recreation, Marketing, or related disciplines.
• Minimum three years of relevant experience; experience in recreation, marketing, or event planning between three to five years is preferred.
• Alternatively, a comparable combination of education and experience may satisfy these requirements.

Knowledge, Skills, and Abilities

• Extensive knowledge of logistics and coordination across multiple City departments to facilitate event success.
• Strong understanding of marketing strategies and practices for promoting City programs and events.
• Familiarity with governmental regulations governing public events.
• Proven ability to build positive working relationships with City personnel, officials, vendors, and community members.
• Effective command of English language and grammar.
• Proficiency with Office 365 applications.

Licenses and Certifications

• Must hold a valid Class C Texas driver’s license.
• First Aid, CPR, and AED certification required or must be obtained within six months of hire.

Working Conditions and Physical Requirements

This position primarily operates in a conventional office setting, requiring ability to communicate effectively by phone and in person, read documents, and lift items up to 25 pounds. Work schedule includes some evening and weekend commitments. Reasonable accommodations for individuals with disabilities will be considered.