Senior Project Coordinator

About the Role

We are looking for a seasoned Senior Project Coordinator to provide comprehensive administrative and project coordination support within a prominent healthcare institution located in Doha, Qatar. This role involves close collaboration with senior leadership to manage departmental initiatives, facilitate operational excellence, handle documentation, and ensure the successful and timely completion of projects.

Key Responsibilities

• Deliver daily administrative and coordination assistance to senior management.
• Manage communication and documentation with both internal and external stakeholders.
• Support various departmental programs, projects, and operational endeavors.
• Oversee project timelines, planning, scheduling, and generate progress reports.
• Prepare diverse documents including reports, presentations, meeting minutes, and official correspondence.
• Conduct research, gather data, and compile analytical reports.
• Coordinate inter-departmental workflows to assure smooth and efficient operations.
• Assist with administrative planning and budgeting activities.
• Contribute to the development and enforcement of policies, procedures, and process enhancements.
• Maintain documentation essential for quality assurance, compliance, and accreditation standards.
• Help prepare necessary documentation for audits, inspections, and statutory requirements.
• Organize meetings, workshops, and departmental events.
• Handle confidential information with the utmost discretion.
• Perform other administrative and project coordination functions as required.

Requirements

• Bachelor’s degree in Business Administration, Healthcare Administration, Project Management, or a related field.
• At least 5 years of professional experience in project coordination, executive administration, or departmental coordination roles.
• Experience in healthcare, government, or large corporate environments is highly preferred.
• Previous involvement in supporting senior executives or department heads is beneficial.
• Knowledge of quality improvement, compliance, or accreditation processes is advantageous.
• Fluency in Arabic and English, both spoken and written.
• Excellent communication skills, both verbal and written.
• Strong stakeholder engagement and interpersonal abilities.
• Proficiency in Microsoft Office suite including Excel, Word, PowerPoint, and Outlook.
• Exceptional organizational skills with strong multitasking capabilities.
• Analytical thinking and advanced reporting skills.
• Ability to effectively prioritize tasks and meet strict deadlines.
• High attention to detail and accuracy required.
• Professional demeanor, proactive mindset, and capacity to work independently.
• Robust problem-solving and coordination abilities.

Preferred Experience

• Background in healthcare administration.
• Experience in executive office support.
• Expertise in project coordination.
• Familiarity with government organizational structures.
• Experience with quality management or accreditation.
• Involvement in process improvement programs.
• Skills in performance reporting and KPI monitoring.

What We Seek

The ideal candidate is a motivated and well-organized professional who excels in dynamic settings, enjoys coordinating projects, lends strategic support to senior leadership, and drives operational effectiveness. Excellent communication, advanced administrative and analytical skills, the ability to juggle multiple priorities while maintaining professionalism and confidentiality are essential for success in this position.

Additional Details

Location: Doha, Qatar
Contract Duration: 12 months (Outsourced Project)
Industry: Healthcare