ఉద్యోగ వివరణ

Overview

Under direct supervision, the role supports school-based operations by assisting with administration of special programs, aiding faculty and staff, and providing general clerical support. Primarily an entry-level administrative position, duties include managing attendance, supporting program placement, and maintaining order in work areas.

Key Duties

Respond promptly and courteously to internal and external stakeholders, reflecting positively on the school district.
Support assessment and coordination of special academic programs, including student transportation and group organization for testing.
Assist teachers with daily attendance tracking for both special programs and regular classes; prepare referrals and associated documentation; track and file home visit forms.
Help place new students in special academic programs and distribute placement information appropriately.
Enter assessment details into databases and spreadsheets, including names, teaching assessments, and placements.
Prepare and organize student assessment folders and maintain filing systems.
Support directing teachers with daily attendance management for special programs.
Assist teachers with daily tasks like gathering supplies, making copies, and handling report card documentation.
Order and inventory supplies, accounting for returned materials.
Coordinate with attendance clerks about student entries and withdrawals.
Help facilitators prepare materials for faculty meetings and organize documentation notebooks for school administrators.
Maintain cleanliness and organization of special program rooms and facilities.
Answer phone calls, provide information and assistance, and forward messages appropriately.
Monitor and patrol designated areas as required.
Operate department machinery such as laminators, copiers, and poster makers.
Stay updated on current technology used in the school district by attending training to maintain necessary skills.
Ensure accuracy and timeliness in handling information relevant to job duties.

Additional Duties

Perform related tasks as assigned by management that logically align with the position's responsibilities.

Minimum Qualifications

High school diploma or GED.
Up to six months of prior office-related experience or training, or an equivalent blend of education and experience.

Performance Competencies

Data Utilization: Ability to collect, record, copy, and transcribe information following set procedures; assess if data matches prescribed standards.
Human Interaction: Communicate effectively within established guidelines to obtain and clarify information.
Equipment Operation: Skill in using equipment like copiers, laminators, and tools necessary for departmental duties.
Verbal Aptitude: Capability to use various reference materials.
Mathematical Aptitude: Perform basic arithmetic operations including addition, subtraction, multiplication, and division.
Functional Reasoning: Follow detailed instructions for routine tasks, exercising some independent judgment where applicable.
Situational Reasoning: Make decisions in repetitive environments governed by set protocols.

Physical and Environmental Requirements

Physical abilities include light physical work, such as occasional lifting or moving of objects up to 10 pounds, and extended periods at a keyboard or workstation.
Sensory abilities involve clear visual discrimination and oral communication skills.
Work is conducted indoors without exposure to adverse environmental factors.
Reasonable accommodations for disabilities are provided to enable essential job functions upon request.

School Clerical Assistant

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