R & D Executive

About the Role

Vakil Housing Development Corporation Pvt Ltd is seeking a dedicated Records & Documents Executive to manage and oversee the complete documentation lifecycle of property sales. This full-time position is based in Bangalore, requiring physical presence at the workplace. Candidates should preferably reside near Koramangala, Bangalore and be available to start immediately. The role involves meticulous handling of sales, project, and customer documents to ensure seamless processing, compliance, and legal registration.

Key Responsibilities

• Maintain, organize, and update sales, project, and customer records in both manual and electronic systems.
• Ensure all documentation is accurate, complete, confidential, properly indexed, and easily retrievable.
• Manage master files, client files, registers, and other document repositories according to company standards.
• Verify property availability and keep inventory data current.
• Handle customer booking documents thoroughly before proceeding.
• Prepare and maintain pricing schedules, booking records, receipts, and related paperwork.
• Collaborate with internal teams such as Sales, Accounts, Legal, CRM, and Customer Support to obtain approvals and to execute documents.
• Prepare and manage all sale-related documentation including Sale Agreements, Sale Deeds, General Power of Attorneys (GPAs), Tripartite Agreements, No Objection Certificates (NOCs), Demand Letters, Cost Break-ups, Clearance Certificates, and others.
• Coordinate timely completion of registration and documentation formalities, ensuring adherence to legal and company policies.
• Update and maintain customer records post-registration and facilitate the handover of documents to clients, banks, or authorized entities.
• Create and submit regular MIS reports (daily, weekly, monthly), update operational databases, and manage data entry in ERP/CRM systems.
• Support both internal and external audits by providing accurate documents and records upon request.

Qualifications and Experience

• Bachelor's degree in Commerce, Business Administration, Management, or related fields.
• Minimum of 2 to 5 years experience in documentation, records management, sales administration, CRM, or related back-office functions.
• Previous exposure to the real estate, construction, property development, or housing sectors is preferred.

Skills and Competencies

• Strong organizational capabilities with focus on document management.
• Excellent attention to detail and accuracy in handling records.
• Good multitasking and prioritization skills under deadline pressure.
• Proficient in Microsoft Office suite (Word, Excel, Outlook, PowerPoint) and Google Workspace (Sheets, Docs, Drive).
• Familiarity with ERP, CRM, and database systems, with aptitude to learn new software and processes swiftly.
• Effective communication and interpersonal skills for cross-department coordination.
• High integrity and the ability to maintain confidentiality of sensitive information.

Working Conditions and Additional Details

• Working hours are from 9:30 AM to 6:30 PM, Monday through Saturday, with flexibility required depending on business needs.
• Work is strictly on-site with no options for part-time or remote work.
• Monthly remuneration ranges from 25,000 to 30,000 INR.
• Candidates must be locally available and ready to join at short notice.

Desired Attributes

• Strong time management and planning ability.
• Methodical and process-driven approach to work.
• Capability to perform independently with minimal supervision.
• Professional demeanor with a focus on customer satisfaction.
• Dedication to accuracy, compliance, and preserving document integrity.