Personnel Assistant

Role Overview

We are looking for a proactive, detail-focused Personnel Assistant to deliver crucial administrative and operational support within the Human Resources department. The role involves managing employee documentation, facilitating onboarding and offboarding, keeping HR data up to date, and supporting employee relations to uphold compliance and enhance the workplace experience.

Primary Responsibilities

• Provide administrative assistance to HR and personnel teams.
• Maintain precise and organized employee records and HR files.
• Assist with onboarding, orientation, employee transfers, promotions, and departure procedures.
• Draft and prepare employment contracts, letters, and related HR documentation.
• Support recruitment efforts including scheduling interviews and coordinating candidates.
• Manage attendance, leave, and other HR information within internal systems.
• Assist with payroll preparation and manage employee benefits administration.
• Address employee queries about policies and HR procedures.
• Ensure HR records comply with internal policies and relevant employment laws.
• Compile HR reports and analyze workforce data.
• Coordinate employee training programs, meetings, and HR-related events.
• Support HR audits and oversee document control processes.
• Handle sensitive employee information confidentially and professionally.
• Contribute to HR process enhancements and undertake administrative projects.
• Perform additional personnel-related administrative tasks as required.

Candidate Profile and Skills

The ideal candidate is organized with excellent communication and interpersonal skills, able to maintain confidentiality, work accurately and efficiently, and prioritize multiple projects in a fast-paced environment.