Office Administrator

About Red Door Properties UAE

Red Door Properties UAE is a real estate agency operating in Dubai and across the United Arab Emirates. The company specializes in assisting individuals and families find appropriate homes while also guiding investors in identifying promising real estate opportunities. Their mission is to provide trustworthy, transparent services tailored to the varied needs of their clientele, emphasizing customer satisfaction and fostering long-term relationships.

Role Overview

The Office Administrator will play a key role in ensuring seamless daily functioning of the Dubai office. This full-time, on-site position entails managing communication channels, maintaining records, and coordinating schedules. The administrator supports real estate agents and brokers by handling property listings, client inquiries, and viewing arrangements, while also managing office resources and delivering front-desk customer service.

Responsibilities

• Manage incoming calls and correspondence to facilitate smooth communication.
• Maintain organized records and files critical to daily operations.
• Schedule appointments, meetings, and coordinate office calendars for team members.
• Oversee office supplies and equipment to ensure functionality and availability.
• Prepare basic reports and documentation as required.
• Assist agents and brokers with administrative duties related to property listings, client interactions, and viewings.
• Welcome visitors and provide professional customer service to clients.
• Collaborate with colleagues to maintain an orderly and professional office atmosphere.

Requirements

• Prior experience within Dubai's real estate sector is essential.
• Demonstrated ability managing property listings effectively.
• Familiarity with major property portals such as Property Finder and Bayut.
• Strong organizational capabilities and excellent communication skills.
• Comfortable managing multiple tasks in a dynamic, fast-paced environment.
• Proficient in office administration including file organization, calendar management, and daily operational support.
• Competence using and maintaining office technologies such as printers, scanners, telephones, and basic IT tools.
• Good command of customer service principles for client and visitor engagement.
• Experienced in administrative or office support roles, preferably in client-facing or real estate businesses.
• Fluent in using common office applications, including Microsoft Office, email, and calendar tools, with strong data entry skills.
• Meticulous attention to detail, adept time prioritization, and task management in busy environments.
• Ability to work on-site in Dubai and cooperate effectively within diverse teams.