Information Coordinator

About Sisk

Sisk is a family-owned international group specializing in construction and engineering, focused on creating infrastructure and environments that influence how people live and work today and in the future. Operating across Ireland, the UK, and Europe, Sisk supports employee growth and impact within sectors such as building, infrastructure, rail, energy, and off-site manufacturing.

Role Overview

The Document Controller plays a central role in managing the project Document Management System and Digital Field Tool. They implement the Information Management strategy while providing essential training and support to project teams and users. Compliance with Digital Project Delivery protocols and standards such as ISO 19650, BS 1192, and PAS 1192 is crucial.

Key Responsibilities

• Validate and manage all incoming and outgoing project documents by ensuring accurate receipt, classification, verification, registration, distribution, and retrieval.
• Create and maintain central site documentation files, including uncontrolled drawings, registers, and specific files such as Operation & Maintenance, Health & Safety, Quality, Environmental, and BCAR files.
• Configure and enforce change control procedures within the Common Data Environment (CDE).
• Develop distribution matrices, status reports, and workflows for sample submissions, Technical Queries (TQs), Requests for Information (RFIs), and other data as per project standards.
• Participate in project meetings to collaborate with teams and stakeholders regarding documentation and information management matters.
• Identify process improvement opportunities to reduce waste and mitigate risks in document management workflows.
• Provide coverage and support for other Document Controllers during absences such as holidays and sickness.
• Assist the Information Systems Manager in ensuring compliance with company-wide Digital Project Delivery procedures and standards.
• Conduct training sessions for new users of digital tools like VFP and Field View, either one-on-one or in groups.
• Serve as the primary contact for supporting and coaching project participants including clients, design teams, subcontractors, and supply chain partners.
• Develop and refine project file naming standards and workflows in coordination with the Information Systems Manager.
• Continuously guide project teams to ensure full adherence to Digital Project Delivery protocols.

Candidate Requirements

Essential:

• Practical experience managing projects with large quantities of data and multiple information sources.
• Strong communication skills to effectively educate all project stakeholders about Digital Project Delivery protocols.
• Experience collaborating with multidisciplinary design teams, clients, subcontractors, and supply chain members.
• Aptitude and enthusiasm for training and mentoring others.
• Familiarity with file naming conventions and document management standards.
• Excellent organizational abilities including prioritization, multitasking, and time management skills.
• Proactive and analytical mindset with high attention to detail and motivation.
• Advanced skills in document preparation, formatting, and troubleshooting.
• Highly proficient with Microsoft Office tools.
• Understanding of standards such as ISO 19650, BS 1192, and PAS 1192.

Desirable:

• Interest in project delivery, administration, and the broader construction industry.
• Experience in infrastructure projects is preferred.
• Hands-on experience configuring and administering systems complying with ISO 19650.
• Advanced knowledge of digital field tools like Field View (FV) or Dalux.

Benefits and Culture

• Competitive remuneration package.
• 26 days of annual leave entitlement.
• Pension scheme participation.
• Comprehensive support for health, wellbeing, and lifestyle.
• Opportunities for career advancement and development.
• Additional rewards through a Total Rewards program.

Commitments and Equal Opportunity

Sisk places its people at the core of its operations, fostering an environment where purposeful work and career growth are encouraged within a supportive team. The company maintains a strict policy against unsolicited CV submissions and emphasizes fairness and transparency throughout recruitment, adhering to equality and diversity legislation. Adjustments are provided where necessary to support candidates during recruitment. Applicants are encouraged to apply even if they do not meet every qualification if they bring relevant skills and potential.