Finance & People Operations Executive

Role Overview

The Finance & People Operations Executive is a key contributor supporting daily tasks within both Finance and Human Resources. This role ensures precise financial management, payroll coordination, employee lifecycle handling, and effective office administration. Acting as the liaison among Finance, HR, Operations, and other departments, the candidate thrives in a fast-paced, dynamic environment demanding high organization and attention to detail.

Finance Administration (55%)

• Generate and update daily sales, cash-up reports, and financial trackers.
• Reconcile daily sales, cash collection, and online payment gateways.
• Identify and resolve discrepancies in daily cash or sales in collaboration with Operations.
• Oversee event billing to ensure complete revenue recognition.
• Coordinate with Membership and Events teams to reconcile payments and member activities.
• Manage the Accounts Payable mailbox and verify supplier invoices for completeness and accuracy.
• Input invoices into accounting systems and handle supplier statement matching to resolve unsettled invoices.
• Prepare payment requests and execute occasional bank payments.
• Issue customer invoices and official receipts; process deposits and refunds.
• Support collection efforts for overdue receivables.
• Assist in preparing finance reports and reconciliations; contribute to month-end closing activities and audit preparations.
• Ensure proper filing and documentation of financial records.

Human Resources Administration (40%)

• Prepare and maintain employee contracts, confirmation letters, salary adjustments, transfer documentation, and other HR records.
• Coordinate onboarding/offboarding processes including work pass applications, renewals, cancellations, and relevant MOM submissions.
• Maintain accurate employee data in HRIS, ensuring audit readiness.
• Gather monthly payroll inputs—new hires, resignations, salary changes, overtime, leave, and claims—coordinate payroll processing and reconciliation with Finance.
• Submit statutory contributions and filings timely, such as CPF, IR8A/AIS, NS make-up pay claims, ensuring compliance with related regulations.
• Act as primary contact for payroll, leave, benefit, and statutory queries.
• Manage all Employment Pass, S Pass, and Work Permit processes and compliance, liaising with MOM and third parties.
• Identify applicable government grants and support schemes (WSG, SSG, CCP, Job Redesign, etc.); prepare, submit and track applications, claims, reports, and audit documentation in coordination with Finance.
• Coordinate recruitment efforts including job postings, interviews, offer letters, and onboarding.
• Support employee engagement activities, company events, and internal communications.

Office Administration (5%)

• Serve as primary contact for office-related administrative tasks.
• Coordinate with vendors for utilities, internet, office equipment, and maintenance.
• Manage courier services, office supplies, document filing, scanning, and archiving.
• Assist in special company administrative projects as needed.

Candidate Profile

• Possesses 5 to 8 years of relevant experience, ideally within the F&B, hospitality, or retail sectors.
• Holds a diploma or degree in Accountancy, Finance, HR, or Business fields.
• Demonstrates a strong understanding of Singapore's Employment Act and statutory requirements.
• Experienced with regulatory bodies and processes including MOM, CPF, IRAS, and work pass management.
• Proven experience handling government grants and claims.
• Hands-on experience in payroll processing and finance operations such as accounts payable, reconciliations, and invoicing.
• Advanced proficiency in Excel and Google Sheets.