Facilities & Administration Coordinator

Overview

This permanent, full-time role (80 hours per fortnight) based in Wellington requires occasional travel to Kāpiti, with support provided. The position offers a competitive salary plus benefits and is designed for someone who thrives on bringing order, consistent processes, and practical solutions within a dynamic organisation. The coordinator will manage facilities, procurement, supplier relations, and administrative functions across various offices and residential properties.

About Community Connections

Community Connections is a disability support organisation operating across the North Island, dedicated to empowering disabled individuals to live independently and on their own terms. The organisation embraces diversity, encouraging applications from Māori, Pasifika, LGBTQIA+ communities, and those with lived experiences related to disability or mental health.

Role Responsibilities

• Coordinate facilities and property management across multiple regional locations
• Manage procurement processes and supplier relationships
• Oversee fleet and asset management
• Drive improvements in office systems and operational procedures
• Handle financial and administrative operations supporting the wider organisation

Role Context

Reporting to the Executive Assistant / Facilities and Administration Manager, this is a pivotal, strategic position requiring close collaboration with General Managers, Service Delivery Leads, finance personnel, and external vendors.

Candidate Profile

• Strategic thinker with a system-wide perspective on operational impacts
• Committed to continuous improvement by measuring outcomes and enhancing efficiency
• Skilled relationship builder with high emotional intelligence, able to work effectively with diverse stakeholders
• Highly organised, proactive, solution-oriented, resilient, and able to operate independently within delegated authority

Key Performance Indicators in First Year

• Established trusted relationships as the main contact for facilities and operations
• Standardised procurement practices across regions leading to tangible cost savings
• Achieved comprehensive visibility of assets and inventories at all sites
• Implemented between three to five key processes boosting consistency and efficiency
• Reduced administrative workload for Service Delivery Leads

Required Qualifications and Experience

• Relevant tertiary qualification in Business Administration, Operations, Facilities Management, or related field
• Three to five or more years of experience in facilities coordination, business services, or operations with multi-site exposure
• Demonstrated experience managing suppliers, contracts, and service delivery
• Hands-on experience with procurement, budget monitoring, and cost control
• Proven capability to design and refine systems and processes
• Strong communication and stakeholder management skills
• Holder of a full, clean New Zealand driver’s licence
• Legal entitlement to work in New Zealand

Benefits and Work Environment

• Competitive remuneration accompanied by benefits
• Chance to influence and shape organisational systems
• High degree of autonomy and authority
• Close collaboration with senior leadership
• Engagement in meaningful work within a values-driven organisation