Executive Personal Assistant

About the Role

We are seeking a highly organized, proactive, and adaptable Executive Personal Assistant to support the founder of a rapidly growing digital marketing and media company located in Sarasota, FL. This position combines traditional executive assistance with exposure to entrepreneurship, digital marketing, operations, paid media, AI tools, and strategic business responsibilities. It is an excellent opportunity for someone at an early career stage eager to learn, grow, and take on expanding duties within a fast-paced, evolving environment.

Responsibilities

• Manage executive calendars, appointment scheduling, and travel plans
• Organize meetings, maintain notes, track action items, and ensure follow-ups
• Assist with office organization, logistics, and daily operational tasks
• Support various marketing and business projects including campaign assistance and workflow management
• Conduct research on tools, competitors, vendors, and new business opportunities
• Create and manage advertising creatives and campaign content
• Help media buyers with campaign setups and launch preparations
• Maintain spreadsheets, reports, and internal workflow systems
• Utilize AI tools and software platforms to increase efficiency and automate repetitive tasks
• Handle local errands such as purchasing office supplies, mail pickup, and dry cleaning
• Maintain office stock including snacks and beverages
• Assist with occasional personal scheduling and organization tasks
• Exhibit professionalism and discretion when managing sensitive information

Preferred Qualifications and Skills

• Highly organized and detail-focused with strong communication skills
• Ability to multitask and adapt quickly in a dynamic entrepreneurial setting
• Tech-savvy with experience or interest in tools like Canva, Google Workspace, Slack, ChatGPT, and other AI applications
• Demonstrated strong work ethic and problem-solving skills, capable of independent operation
• Experience in administrative support, operations, project coordination or familiarity with digital marketing and paid media preferred
• Comfortable with frequent in-person work and preferably local to Sarasota or within a 30–40 minute commute

Compensation and Growth Opportunities

The compensation range for this full-time role is expected between $55,000 and $65,000 annually, dependent on experience and fit. There are significant prospects for professional growth with potential to advance into larger operational, project management, marketing, or leadership roles within the company.

Application Instructions

Candidates are encouraged to submit a resume accompanied by a brief video introduction (60–90 seconds) explaining their interest in the role, why they would be a good fit, and highlighting relevant skills or experiences. This video serves to showcase communication ability, personality, and professionalism.

Please send your resume and video introduction along with a short note about your interest and relevant background.