Executive Assistant to Directors

About Arboreal

Arboreal is a distinguished ingredients technology enterprise specializing in crafting innovative functional ingredients and solutions tailored for the food and nutraceutical sectors. Collaborating closely with emerging brands, Arboreal enhances recipes by improving taste, texture, nutrition, and functionality while supporting clean labels and cost efficiency. Their expertise spans sugar reduction, alternative proteins, cacao ingredients, and nutraceutical formulations, empowering brands to produce pioneering products. Founded by alumni of IIT, Imperial College London, BITS Pilani, London Business School, and the University of Helsinki, Arboreal has received multiple accolades including the National Startup Award (Food Processing, 2021), BIRAC Grant, Cartier Women's Initiative Award (APAC), and the Women Transforming India Award.

Role Summary

The Executive Assistant role is full-time and based onsite in Lucknow. The position requires providing comprehensive, confidential administrative support to the Directors. It involves managing intricate and ever-changing calendars, coordinating cross-departmental projects, and serving as a central point of communication for internal and external contacts.

Key Responsibilities

• Efficiently handle complex, frequently shifting schedules to ensure Directors focus on high-impact priorities.
• Serve as the main liaison between Directors and stakeholders such as Founders, Department Heads, and Global Partners; manage and prioritize emails, calls, and meeting requests.
• Organize meeting agendas, brief Directors prior to sessions, document minutes, and monitor the progress of assigned action items.
• Manage complete travel arrangements for domestic and international trips including visa processing, accommodation aligned with company policies, and tracking expenses.
• Compose, proofread, and structure professional documents including reports and presentations for board or stakeholder meetings.
• Maintain strict confidentiality concerning sensitive corporate data, financial information, and strategic initiatives.

Qualifications & Experience

• Minimum 3 to 5 years of experience as an Executive or Personal Assistant supporting C-suite executives, ideally in fast-moving corporate or international settings.
• Bachelor’s degree mandatory; advanced degrees such as MBA or Master’s in Communications, Business, or related fields are advantageous.
• High proficiency with Microsoft Office Suite (notably Excel and PowerPoint), Google Workspace, Slack or WhatsApp for Business, and project management tools.
• Excellent verbal and written English communication abilities, particularly in drafting formal communications.

Personal Attributes

• Strong anticipatory skills to proactively meet Directors’ requirements ahead of time.
• Problem-solving aptitude with a determined, independent approach to overcoming challenges.
• Ability to multitask effectively, managing several critical tasks simultaneously under pressure.

Compensation & Benefits

• Competitive salary ranging between 6 to 12 lakh annually, including fixed and incentive components based on qualifications, experience, and performance.
• Non-linear compensation growth reflecting rapid business scaling, with opportunities for substantial financial advancement and ESOPs for long-term contributors.
• Exposure to direct collaboration with company founders and a high-performing team, presenting robust opportunities for career and personal growth.
• A chance to significantly influence quality improvements of numerous food ingredients and streamline sourcing for thousands of Indian SMEs.