Executive Assistant to CEO

Role Overview

PlaneSmart! Aviation is a fast-growing private aviation business operating under Part 91/135 flight operations. The environment is high-tempo, standards are strict, and the team values initiative, problem-solving, and continuous improvement. The company is seeking an Executive Assistant to partner closely with the Chief Executive and help keep priorities organized, communication streamlined, and day-to-day operations on track.

This position is well-suited for a recent graduate or a senior student who wants hands-on exposure to multiple parts of the business, including operations, accounting, sales, marketing, maintenance, human resources, and more.

What You'll Do

• Manage the CEO’s day-to-day schedule, including calendar coordination, meeting setup, reminders, briefing materials, and follow-up tasks.
• Act as a liaison between departments such as charter sales, flight operations, maintenance, accounting, HR/recruiting, and customer experience to help keep work moving forward.
• Bring structure to complex or changing information by tracking action items and making sure responsibilities are followed through.
• Support productive meetings by preparing agendas, recording notes, assigning next steps, and ensuring updates are completed.
• Assist with executive communications by drafting emails, preparing internal announcements, and helping keep teams aligned.
• Provide occasional hospitality and client support, such as assisting with VIP/client coordination, greeting guests, handling logistics, supporting light events, and delivering a polished client experience.
• Identify workflow bottlenecks and help improve processes through tools such as templates, checklists, and simple standard operating procedures.

What the Company Is Looking For

• A four-year bachelor’s degree in Business, Management, Marketing, Communications, Aviation Business, or a related field.
• Experience or academic focus in aviation is helpful, but not mandatory.
• Strong organizational ability and a sharp eye for detail.
• A polished, professional communication style that is friendly, confident, and clear.
• The ability to manage several priorities at once and adapt quickly when things change.
• Strong judgment, confidentiality, and discretion.
• Comfort using Microsoft Office, Adobe Acrobat Pro, and cloud-based data storage or information systems.
• Willingness to learn aviation terminology, how different departments work together, and how decisions are executed.

Traits That Fit Well Here

• A proactive mindset with the ability to anticipate the next step without waiting for instructions.
• Calm, composed behavior when deadlines or requests become urgent.
• Enjoyment in being the person who quietly keeps things running well.
• Curiosity about how a business operates and a desire for meaningful exposure rather than routine busywork.

Work Location

This is an on-site role in the Dallas–Fort Worth / Addison area, with some flexibility depending on the schedule and business needs.

Why This Role Stands Out

You will work directly with the CEO, gain insight into how a private aviation company operates across departments, and build practical experience in real-world business operations.