Executive Assistant

About the brand

This opportunity is with an established Australian womenswear label known for a polished, design-focused point of view. The brand is defined by sharp tailoring, inventive construction, clean silhouettes and refined finishing, with an architectural sensibility running through the collections. Built on quality fabrics and modern sophistication, it creates elevated pieces for a style-conscious audience around the world.

The role

Reporting to the founder, this position blends executive support with office operations. You will be responsible for managing the founder’s daily priorities while also overseeing administration, facilities, events, supplier coordination and team support. The role calls for someone who can stay ahead of needs, handle several competing demands with ease, and help build efficient systems that allow the wider team to work productively.

Executive support

• Manage the founder’s calendar and diary, balancing multiple priorities and scheduling demands.
• Arrange local and overseas travel, including transport, accommodation, itineraries and related expenses.
• Draft agendas, presentations, reports and board materials when needed.
• Handle sensitive correspondence with discretion and serve as a reliable gatekeeper.
• Set up internal and external meetings and ensure the founder is fully prepared.
• Assist with project coordination, follow-through actions and broader business initiatives.
• Review incoming emails, calls and requests, then organise them by urgency and importance.

Office management

• Run the office on a daily basis so the workplace remains polished, welcoming and efficient.
• Oversee suppliers, equipment, stationery, kitchen supplies and facilities needs.
• Coordinate maintenance, contractors and building management matters.
• Support office budgeting and track day-to-day operational spend.
• Improve administrative workflows and office systems.
• Help with new hire onboarding, including desk setup, inductions and welcome packs.
• Coordinate company policies, internal documents and staff communications.

Team and culture

• Plan team events, celebrations, off-sites and company functions.
• Support employee engagement initiatives and contribute to a positive workplace culture.
• Assist leadership with business-wide communications.
• Arrange staff travel and accommodation as required.
• Act as the main contact for general office questions and everyday team support.
• Contribute to special projects and cross-functional initiatives.
• Support finance tasks such as purchase orders, invoices, expense reconciliation and supplier administration.
• Maintain records, contracts and other important business documents.
• Liaise with clients, suppliers and other external contacts on behalf of the founder.
• Look for ways to improve operational efficiency and introduce better ways of working.

What the business is looking for

The ideal person enjoys being at the centre of a fast-moving business and takes pride in making things happen smoothly.

• Background as an Executive Assistant, Office Manager or Operations Coordinator supporting senior leaders or founders, ideally within fashion or retail.
• Excellent organisation and time management, with the ability to balance several priorities at once.
• Strong written and verbal communication skills.
• High discretion and professionalism when working with confidential information.
• Confident problem-solving skills and a proactive, practical approach.
• Experience handling office operations, suppliers and facilities.
• Comfort coordinating travel, meetings, events and general business administration.
• Strong capability across Microsoft Office and Google Workspace.
• Experience with expenses and basic finance administration is highly regarded.
• Flexible, hands-on and willing to support wherever needed.
• A friendly, approachable attitude and genuine interest in creating a great workplace experience.

Additional information

This is a five-day-per-week, office-based position in Sydney, New South Wales, Australia.

If you would like more information or a confidential discussion, please contact Jordan on 0404 713326.