Executive Assistant, Design

About The Company

Figma is an innovative technology company committed to making design accessible and collaborative for creative teams worldwide. Their platform offers real-time design, prototyping, and development tools that empower users to bring ideas to life easily. By emphasizing accessibility and innovation, Figma enhances productivity and facilitates seamless teamwork from any location. They foster a diverse and inclusive environment where creativity thrives.

Role Overview

We are looking for a highly organized and proactive Executive Assistant to join our Design team full-time. This role supports Vice Presidents and their teams, managing complex calendars, coordinating meetings, and ensuring smooth daily operations. Located in San Francisco, New York, or remote within the US, the Executive Assistant acts as a strategic partner, helping leadership increase efficiency and contributing to the success of design efforts. The position requires working during Pacific Time hours and demands excellent communication, problem-solving, and independence in a fast-paced tech setting.

Responsibilities

• Effectively manage calendars, meetings, and travel coordination for VPs and their teams.
• Handle expense reports, purchase order approvals, and various operational tasks while complying with company policies.
• Collaborate with operations leadership to organize agendas, logistics, and facilitation of large meetings and events.
• Ensure content readiness, maintain detailed notes, and track follow-ups to execute initiatives seamlessly.
• Identify and implement opportunities to improve workflow and operational efficiency across teams.
• Act as a strategic advisor to leadership on design processes, operations, and long-term planning.
• Drive alignment on projects, milestones, and company-wide initiatives across functions.
• Cultivate a positive, inclusive culture by connecting company hubs and remote teams.
• Support internal communication and collaboration efforts to foster team engagement.

Qualifications

• Five or more years of executive support experience in high-speed technology environments.
• Proficiency in Google Workspace products including Gmail, Google Calendar, and Google Docs/Sheets.
• Excellent organizational capabilities and time management skills.
• Strong written and verbal communication skills.
• Ability to work independently, exercise good judgment, and make informed decisions.
• Experience managing complex calendars, arranging travel, and submitting expense reports.
• Track record of earning trust and maintaining confidentiality.
• Familiarity with AI technologies and creative workflows is beneficial.
• A keen interest in design, technology, or familiarity with Figma products is a plus.
• Availability to work during Pacific Time hours and adapt to a dynamic environment.

Benefits

• Competitive salary along with equity opportunities.
• Comprehensive health, dental, and vision insurance coverage.
• Company-supported retirement plan.
• Generous paid time off including both regular PTO and dedicated recharge days.
• Family-friendly leave policies including parental leave and reproductive/family planning support.
• Access to mental health and wellness resources.
• Stipend for learning and professional development.
• Reimbursement for home office setup and cell phone expenses.
• Incentives such as annual bonuses and performance pay for sales roles.

Equal Opportunity Commitment

The company is an equal opportunity employer dedicated to cultivating an inclusive workforce that welcomes all individuals regardless of race, color, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or expression, veteran status, or other legally protected characteristics. They also consider qualified applicants with criminal histories in line with applicable laws and provide reasonable accommodations during the hiring and employment process to ensure equal access for all candidates and employees.