Executive Assistant

About the company

MinterEllison is among Australia’s largest privately owned law and consulting firms, with nearly two centuries of history. The firm is recognised for its quality work, long-standing client relationships, and strong connections with its people and communities. Its integrated legal and consulting services help clients navigate complex challenges.

The business offers work on high-profile matters for leading clients within a collaborative environment that values excellence, different perspectives, curiosity, and inclusion. It also encourages career growth through trust, support, and autonomy.

MinterEllison is also investing heavily in AI and other emerging technologies. In this role, you may work with both internally developed and external AI tools designed to improve efficiency and service quality.

The firm promotes sustainable ways of working and provides a broad range of social, financial, and health benefits.

Role overview

This is a permanent, full-time Executive Assistant opportunity based in Sydney within the Sydney Real Estate Team. The position focuses on delivering high-quality administrative and secretarial support to a busy legal team so they can provide leading legal and consulting services. It is a strong career step for an experienced, high-performing assistant seeking further exposure in a corporate law environment.

Key duties

• Handle file and matter administration, including opening and closing matters, maintaining records, and managing electronic and physical filing, scanning, printing, photocopying, and archiving.
• Prepare documents to a high standard using Word, Excel, PowerPoint, OneNote, and other tools in line with internal style requirements.
• Edit, format, and proofread documents carefully to ensure accuracy and consistency.
• Support complex client billing processes and prepare client/matter reports.
• Assist with financial administration, including debt collection support, voucher requests, client monies, and client reporting.
• Arrange general and trust account receipting and fund disbursements.
• Coordinate travel bookings and changes while staying within policy and budget guidelines.
• Reconcile corporate expenses.
• Manage diaries and calendars at a high level, including scheduling meetings, monitoring emails, and answering calls.
• Carry out other general administrative and ad hoc tasks as needed.

Candidate profile

The ideal applicant is an experienced secretary or assistant with strong organisational capability and a polished professional approach. You should be comfortable working with senior stakeholders and delivering a consistently high standard of service.

Eligibility and inclusion

Applications are welcomed from people of all ages, abilities, cultural backgrounds, genders including trans and gender diverse people, LGBTQ+ people, and carers. Aboriginal and Torres Strait Islander candidates are especially encouraged to apply.

Internal employees should apply through the organisation’s internal careers page. Candidates are also invited to apply even if they do not meet every listed criterion. Applicants may also be considered for other suitable openings within the firm.

Additional information

If you need more details, support with adjustments during recruitment, or a confidential discussion, you can contact [email protected].