Executive Assistant

Job Overview

We are searching for a highly efficient, detail-oriented, and trustworthy Executive Assistant to provide extensive support to the Managing Director and the Saudi Leadership Team. This role is crucial to ensuring smooth leadership operations, effective coordination among various stakeholders, and aiding in the achievement of key business objectives within a fast-paced and dynamic setting.

Primary Responsibilities

• Deliver proactive administrative assistance to the Managing Director, including managing schedules, handling communications, maintaining documentation, and overseeing daily office activities.
• Create professional reports, presentations, and corporate documents with high standards of quality.
• Keep filing systems well-organized to facilitate efficient office administration.
• Serve as a key contact point for the Saudi Leadership Team, promoting collaboration across departments and stakeholders.
• Manage communication and liaison with both internal colleagues and external partners confidentially and effectively.
• Coordinate leadership meetings by preparing agendas, materials, taking minutes, and tracking action items.
• Assist in the planning and execution of Business Reviews, Town Halls, and leadership forums to ensure successful delivery and follow-up.
• Organize domestic and international travel plans, including visa arrangements, itineraries, and accommodations.
• Handle expense reporting, support budget monitoring, and coordinate with vendors adhering to corporate policies.
• Plan and execute leadership visits, corporate events, employee engagement activities, and team-building sessions with cultural sensitivity.
• Gracefully and confidentially manage sensitive information while ensuring compliance with company procedures and administrative policies.
• Contribute to special projects and operational enhancements using digital tools to improve efficiency and workflows.
• Collaborate with HR on organizational development initiatives that promote employee growth and strengthen organizational capabilities.

Qualifications and Experience

• At least five years' experience supporting senior executives at a director level or above.
• Proven expertise in executive administrative functions, office management, and leadership support.
• Exceptional organizational and multitasking skills capable of prioritizing complex demands.
• Superior written and verbal communication abilities with strong skills in engaging stakeholders at all levels.
• Advanced knowledge of Microsoft Office suite (Outlook, Word, Excel, PowerPoint) and collaborative digital platforms.
• Demonstrated competence in managing complex calendars and travel logistics including visa processing.
• Experience in event organization and management, expense processing, and budget oversight.
• High levels of professionalism, discretion, integrity, and attention to detail.
• Strong problem-solving aptitude and proactive anticipation of leadership needs.
• Ability to work effectively across multicultural teams and geographies with cultural sensitivity.

Additional Information

• Employment status: Regular, full-time, onsite in Riyadh Region.
• Relocation and visa sponsorship details not specified.
• Valid driving license is required.
• The position does not include flexible work arrangements.
• Hazardous materials exposure: Not applicable.
• Job posting will remain open until August 17, 2026, 11:59 PM.
• Applicants should apply before the closing date to be considered.
• Search firms without a pre-agreed contract will not be entertained; internal and contingent employees have separate application procedures.