Executive Assistant

Role Overview

This Executive Assistant position is based onsite in Bengaluru, supporting the CEO and Executive Leadership Team within a dynamic AI-driven healthcare setting. This role is integral to enhancing operational effectiveness, managing documentation rigorously, and enabling smooth collaboration across diverse teams.

Key Duties and Responsibilities

• Partner closely with the CEO and leadership to oversee and prioritize initiatives, facilitating cross-team and external stakeholder coordination for strategic projects.
• Prepare detailed meeting agendas, record comprehensive notes, and ensure follow-through on action items.
• Coordinate communications among leadership and various departments.
• Establish and maintain organized physical and digital document repositories, ensuring clear labeling, sorting, and categorization for effortless access.
• Uphold documentation accuracy, version control, controlled access, and removal of outdated records per retention policies, aligning with internal standards and regulatory requirements.
• Support both internal and external audits by preparing required documentation and maintaining compliance-related records.
• Collaborate with teams to standardize documentation protocols across the organization.
• Develop, apply, and train staff on best practices and tools for documentation and record management to foster consistency and efficiency.
• Leverage electronic filing systems to support transcription, formatting, proofreading, and maintaining structured repositories of policies and reports.

Candidate Profile and Requirements

• Holds a Bachelor's or Master's degree in Data Analytics, Economics, Statistics, Engineering, or a related analytical discipline.
• Possesses over three years of experience in business analysis, documentation management, or coordinating processes.
• Demonstrates strong analytical abilities and problem-solving skills, capable of interpreting and organizing data effectively.
• Familiar with documentation frameworks, process mapping, and systematic record management.
• Proficient in Microsoft Office suite, with advanced skills in Excel (data analysis, reporting, tracking) and PowerPoint.
• Has a fundamental understanding of compliance, regulation, and audit procedures.
• Adept at identifying process gaps, streamlining workflows, and enhancing documentation methods.
• Exhibits excellent stakeholder management, coordination, and communication abilities.
• Maintains a high level of confidentiality, integrity, and discretion when handling sensitive information.
• Capable of juggling multiple priorities and meeting deadlines in a fast-paced setting.
• Experience in collaborating with cross-functional teams and driving initiatives.