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Job overview

The ECA & CCA Incharge will work closely with the school leadership team to strengthen co-academic programs and support well-rounded student growth, in line with NVN’s educational approach. The position calls for energy, strong communication, patience, and outcome-focused leadership under the guidance of school management.

Planning and coordination

Create the yearly schedule for ECA and CCA activities together with the Heads of School and circulate it to all departments.
Arrange inter-house and inter-school contests, along with arts, music, and other co-curricular programs.
Work with the CO-MCB incharge to share activity choices with parents by June 5 and complete student enrolments by June 15.
Group students by performance level by the end of July.
Carry out three assessments a year for Primary and four for Secondary, with grading based on results.

Activity management

Plan and supervise extracurricular sessions such as visual arts, performing arts, and clay modelling.
Keep complete records of attendance and student performance.
Ensure safety compliance and meet coach-related requirements.
Spot student talent and help develop it further.

Daily responsibilities

ECA

Oversee the day-to-day execution of ECA classes according to the timetable.
Perform random checks on attendance and student involvement.
Identify each student’s strengths for advanced support.
Regularly connect with coaches to review training issues and resolve gaps.

CCA

Make sure weekly CCA activities run smoothly.
Coordinate practice time slots for students.
Collect participant lists from House Masters for entry into MCB.

Weekly responsibilities

ECA

Lock in the weekly plan by Friday.
Monitor student progress and identify those suitable for Hobby Clubs.
Check the quality of implementation and share gaps in weekly meetings.
Gather absentee details from teachers and follow up with students.
Ensure syllabus coverage updates are uploaded by Saturday.
Coordinate with Parent Coordinators to collect parent feedback.

CCA

Prepare the approach for upcoming CCA activities and present it in HOI meetings.
Confirm participants 10 days ahead and update the information in MCB.
Submit material requests 15 days in advance and make sure arrangements are in place.
Update ECA/CCA reports in MCB by Saturday.
Attend weekly HOI meetings and maintain the minutes.
Conduct ECA staff meetings every Saturday and record the minutes.
Complete circulars and judge-panel finalisation one week before the event.

Periodic responsibilities

Brief House Masters on their roles and finalise their responsibilities.
Prepare and submit an annual budget for ECA and CCA activities.
Conduct student assessments every six weeks and track level-wise progress.
Identify students for external competitions and prepare them accordingly.
Record and update external achievements and participation in CBSE cluster events in MCB.

Qualifications and requirements

A Master’s degree in a relevant discipline, along with B.Ed., is required.
At least 10 years of experience in ECA/CCA coordination is needed.
Working knowledge of MS Office is essential.
Strong verbal and written communication skills are important.
Good planning, organisation, and interpersonal abilities are expected.
The candidate should be a collaborative team player.

Physical and workplace expectations

The role requires meeting performance expectations and following school safety procedures while working.
Regular punctuality and consistent attendance are mandatory.

Additional information

Job title: ECA/CCA Incharge

Emp code: NVN

Job family: Co-Academics

Department: Events & Marketing

Campus: NVN, Vijayawada

Reports to: Principal

Employment type: Full-time

Location: Vijayawada, Andhra Pradesh, India

ECA & CCA Incharge

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