Docketing Specialist

Position Overview

Join a dynamic legal team focused on collaborative culture, critical thinking, and meticulous attention to detail in a fully remote role. The Docketing Specialist based in Tampa supports the Client Information Risk Services division by managing various docketing-related functions and collaborating regularly with attorneys, paralegals, and practice assistants. This full-time role involves overseeing projects across local and firm-wide initiatives.

Key Duties

• Analyze records and input schedules and deadlines accurately into the docketing system.
• Create, proof, and circulate routine and specialized docketing reports per departmental schedules.
• Stay current with state, federal, and judges’ rules, distributing relevant date calculation procedures to team members.
• Identify and resolve conflicting data prior to system entry.
• Maintain proper retention of source documents and docket confirmations within the Document Management System (DMS).
• Conduct thorough research on calendaring rules and jurisdictional regulations using docketing software.
• Apply jurisdictional rules to perform precise date calculations.
• Understand docketing terminology, processes, and information gathering techniques.

Qualifications

• Bachelor’s degree or equivalent experience alongside a minimum of four years in litigation-related roles.
• Familiarity with CourtAlert or comparable docketing platforms is preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and document management software.
• Knowledge of PACER and electronic court filings.
• Strong research, analytical, and reasoning skills with a clear grasp of data relationships.
• Exceptional accuracy and attention to detail consistently demonstrated.
• Robust verbal and written communication skills enabling effective interactions across all firm levels.
• Capability to manage multiple concurrent assignments in a variable turnaround setting.
• Demonstrated ownership and accountability in handling projects and special assignments.
• Independent judgment and initiative with reliability as a team player and self-starter.
• Customer service-oriented approach, positive attitude, and a strong professional ethic.

Additional Information

This employer welcomes applicants regardless of criminal history in alignment with fair hiring practices.

Compensation and Benefits

Salary ranges vary by location, from approximately $60,880 up to $107,160 annually, depending on geographic location and experience, compliant with several state wage transparency laws. Benefits include paid time off, sick leave, 401(k) matching, profit sharing, parental leave, comprehensive health insurance (including dental and vision), health savings and flexible spending accounts, tuition reimbursement, and employee assistance programs.

About the Firm

Ogletree Deakins is a leading global labor and employment law firm with over 1,100 attorneys in 60 offices worldwide. The firm has earned multiple distinctions as a “Law Firm of the Year” and serves a diverse clientele including Fortune 50 companies. The organization emphasizes diversity and inclusion and is committed to providing equal opportunity employment.