Coordination Assistant

About Fulkrum

Fulkrum is a distinguished global provider of inspection, expediting, auditing, and technical staffing services, specializing in the energy, engineering, and construction sectors for more than 14 years. Headquartered in the UK, Fulkrum operates across six continents, catering to over 300 clients globally. The company has garnered significant accolades such as the King's Award for Enterprise in International Trade (2023), People and Competency Award at the EIC Awards (2023), Scale-Up Award at WESCA North America Awards (2024), and the 2025 People, Culture & Optimisation award at the EIC North & Central America Regional Awards.

Role Overview

The Coordination Assistant will support the regional coordination team in Al Khobar, managing administrative and coordination tasks in a fast-paced environment, ensuring smooth operations and support for the team's functions.

Key Responsibilities

• Assist the Coordination team in various administrative and organizational duties.
• Efficiently address internal and external office inquiries.
• Maintain and regularly update the client and inspector database with relevant data and reports.
• Conduct research tasks as assigned by managers.
• Input client and inspector information into the database consistently to keep it current.
• Identify suitable candidates according to client needs.
• Prepare and oversee client timesheets for the QCC (Quality Control Coordinator).
• Review and approve inspector invoices promptly.
• Provide backup coordination assistance during urgent or emergency situations as required by the lead QC coordinator.
• Communicate with technical personnel to collect current certificates and CVs.
• Format inspector CVs to maintain professionalism.
• Organize meetings for managers and colleagues, ensuring effective scheduling.
• Manage incoming calls and prepare correspondence.
• Record minutes during meetings and manage daily administrative tasks.
• Coordinate social events and team-building activities alongside local managers.
• Assist the Accounts team with accounts payable and receivable queries.

Skills and Qualifications

• Effective time management with the ability to work efficiently.
• Strong attention to detail and ability to meet deadlines.
• Capability to read and comprehend instructions thoroughly.
• Proficient in MS Office suite applications.
• Solid administrative skills.

Personal Attributes

• Highly organized with strong multitasking abilities.
• Excellent verbal and written communication skills.
• Collaborative team player with a strong work ethic.
• Flexible and willing to provide ongoing support to the Fulkrum team as needed.

Health, Safety, and Environment (HSE) Awareness

All employees receive mandatory HSE training upon joining, aligning with Fulkrum's Health and Safety policies and procedures. Employees are required to report and document any HSE incidents, which will then be managed under the guidance of the QHSE Manager.

Why Join Fulkrum?

This position offers a valuable chance for driven individuals to demonstrate their coordination expertise within a supportive, team-oriented culture. Fulkrum provides a vibrant work environment, high employee engagement reflected by positive eNPS scores, and a strong reputation fueled by client acquisition and global expansion.

Employees benefit from regular recognition programs, a dedicated social budget, and a referral incentive program. Joining Fulkrum means becoming part of a high-performance workforce with extensive prospects for professional growth and contributing to ongoing innovation and success.