Buyers Administrative Assistant

Overview

We are seeking a Buyers Administrative Assistant to join our Buying team at COS in London. This role is pivotal in supporting daily department functions by managing product data, coordinating sample flow, and assisting throughout the product development lifecycle. Collaborating with multiple departments, you will help execute collections that align with our brand identity and meet customer needs.

Primary Duties

• Provide comprehensive administrative assistance to buying by managing product information systems, updating product summaries, and supporting order amendments and reporting.
• Handle sample logistics including tracking and maintaining records, facilitating sample requests across teams.
• Serve as a communication hub between cross-functional teams and departments to ensure timely and accurate information exchange.
• Coordinate daily activities, monitor key milestones, and proactively assist in meeting critical project deadlines.
• Organize and support fitting sessions by arranging schedules, prioritizing fitting lists, and preparing samples for steaming.
• Conduct competitor research, analyze trends, and review sales data to generate insights supporting buying decisions.

Qualifications and Experience

• Previous experience in a Buying Intern or Buyers Administrative Assistant role, preferably within the fashion industry.
• Intermediate proficiency in Microsoft Excel and PowerPoint with the capability to navigate product management and business systems.
• Strong organizational abilities to juggle multiple tasks with fine attention to detail in a dynamic environment.
• Excellent communication skills to collaborate effectively across cross-functional teams and foster positive relationships.
• Commercial awareness related to market trends, customer preferences, and key product factors in fashion retail.
• Analytical aptitude to work comfortably with sales metrics, product details, and reporting tools to guide informed decisions.

Company Culture and Values

We highly value alignment with our core company values: openness and curiosity, embracing difference, continuous improvement, empowerment, and ownership. These principles define who we are and shape our interactions and decision-making.

Employment Details

There is one full-time permanent position available alongside a 12-month fixed-term contract. Both roles are based at our London Head Office, requiring five working days per week onsite.

Employee Benefits

• Generous 25% discount across all H&M Group brands online and in stores.
• Participation in the H&M Incentive Program (HIP).
• Up to 25 days annual leave.
• Annual health assessments.
• Membership in a pension scheme.
• Access to discounts on financial, lifestyle products, and various activities through a benefits portal.
• Cycle to work initiative.
• Discounted gym memberships.
• Employee support through Retail Trust.
• Private health and dental insurance coverage.

Inclusion and Diversity

COS is committed to creating an inclusive, diverse, and equitable environment. We embrace the blend of perspectives, experiences, and ideas that a diverse workforce brings, positively impacting how challenges are addressed and how we interact with colleagues and customers worldwide. Diversity considerations are integral to our recruitment process.

About COS

COS crafts collections rooted in timeless, quality design and meticulous craftsmanship, inspired by modern culture and global urban life. Our focus lies on innovation, materiality, and mindful fashion, blending contemporary styles with enduring appeal.