Business Operations Coordinator

About the Role

Natilus is looking for a detail-oriented and proactive Business Operations Coordinator to ensure smooth daily operations and facilitate progress across cross-functional projects. This position reports closely to senior leaders and department heads, offering operational, marketing, administrative, and business development assistance within the company.

The ideal candidate thrives in fast-paced environments with shifting priorities, taking full responsibility for coordination and administrative tasks while anticipating team needs to provide necessary resources and support.

Key Responsibilities

• Administer and update the company CRM system to track business development activities, opportunities, contacts, and follow-ups.
• Assist in creating proposals, presentations, pitch decks, and other related business and marketing collateral.
• Organize logistics and materials for meetings, conferences, trade shows, and various company events.
• Deliver operational and administrative support encompassing finance, vendor and supplier management, contracts, and general business operations.
• Keep organized and accessible records including contracts, documentation, and shared resources.
• Offer cross-departmental support by partnering with department heads and aiding in projects and shifting priorities as business requirements evolve.

Requirements

• A minimum of four years in business operations, project coordination, executive or administrative assistance, marketing coordination, or similar roles; experience in startups is a plus.
• Exceptional ability to juggle multiple tasks and meet deadlines with strong organizational skills.
• Experience supporting government contracts is desirable.
• Excellent communication abilities, both written and verbal.
• Meticulous attention to detail coupled with consistent follow-up practices.
• Proficiency using Microsoft Office suite, especially PowerPoint, Excel, Word, and Teams.
• Familiarity working with CRM platforms to maintain precise business data.
• Capability to design and format refined presentations and business documents.
• Comfortable collaborating across different departments and engaging with employees at various organizational levels.
• Adaptability to effectively function in a dynamic environment with evolving priorities and limited supervision.

Preferred Qualifications

• Knowledge of government contracting procedures, documentation, and compliance standards.
• Prior experience within a startup environment is advantageous.

Core Attributes

• Establish trust through accountability, transparency, and consistent follow-through.
• Communicate directly, clearly, and respectfully among team members.
• Lead by example and uphold expected conduct.
• Receptive to providing and accepting constructive, straightforward feedback.
• Easily navigate and contribute within a fast-moving, collaborative workplace with changing priorities.

Additional Information

Travel: Occasional travel and presence at the local hangar may be necessary.

Compensation: The position offers an anticipated hourly wage between 31.25 and 38.56 USD, though the exact salary will be aligned with qualifications, experience, skills, and business demands.

Benefits:

• Comprehensive health coverage including medical, dental, and vision insurance.
• 401(k) retirement savings plan.
• Unlimited paid time off.
• Access to an on-site gym facility.

Natilus Inc. is committed to equal employment opportunities irrespective of race, color, religion, gender, ethnicity, veteran status, disability, age, sexual orientation, marital status, or any other protected classification. Hiring decisions are founded solely on qualifications and merit.

Note: Recruiters for this role will never request sensitive personal or financial details during the application stage.