Administrative Assistant

About Hamilton Motor Company

Hamilton Motor Company specializes in manufacturing and selling replacement infotainment screens for vehicles, catering both to DIY enthusiasts and Lexus and Toyota dealerships throughout the United States. As the company expands, it seeks organized and detail-oriented individuals to maintain smooth operational workflows.

Role Summary

The Administrative Assistant position involves collaborating closely with the President and Warehouse Manager to manage various administrative and support tasks. This role suits candidates who thrive on task variety, ownership, and effective communication with vendors, agencies, and team members.

Responsibilities

• Prepare and submit required administrative filings to state agencies, ensuring adherence to deadlines and compliance standards.
• Coordinate with vendors to handle and process administrative paperwork.
• File UPS claims and oversee tracking details to assist the customer service team.
• Monitor and report employee working hours and performance metrics.
• Follow up with staff to collect necessary documentation and expense receipts.

Required Skills and Qualifications

• Highly organized with excellent attention to detail.
• Effective and professional written and verbal communication skills.
• Ability to manage multiple tasks simultaneously and persistently follow up until completion.
• Proficiency in common office software including spreadsheets, email, and document management tools.
• Previous experience in administrative roles, operations, or office coordination is advantageous.
• Self-driven and dependable while working in a fully remote arrangement.

Working Schedule & Location

The role requires availability Monday through Friday from 9:00 AM to 6:00 PM Eastern Time, operating entirely remotely.